Brisbane 2011 Special Multistake Youth Conference (EFY)

Report
The Journey to SMYC
Registration
• Registration
officially closed
10am 30th Sep
• Waiting list has
been established
• Confirming bed
numbers now
with colleges
Approval
•Bishop and parental
approval required for
all youth
•Youth, bishop and
parent sign approval
form
•Consent to
administer medical
treatment and
prescription
medication
Payment
Groups
Travel to UQ
• Payments from
individuals and
units based on
funding model
• Accommodation
allocated based
on age and
group
• Arrive at UQ
Centre 6 Jan
2014 from 811:30am and
check-in
3rd Dec
2013
advise
colleges of
numbers
7th – 15th
Dec 2013
allocate
groups
Registration and Payment

Ensure your registration is complete

If you need to change your email address please email the
committee with your new address

[email protected]

You can log in and update information yourself if you want

If you have moved ward or stake since registering please let
the committee know (if you haven’t already)

Stakes transfer funds in 2 stages (60/40 split) to the host stake
(Logan). First payment week of 18 Nov, second payment
week of 16 Dec.

Youth make payment via normal contribution system (tithing
slip). Wards transfer all funds to the stake (Global Service
Centre form).
Approvals / Cancellations

All approvals should be completed by now (17 Nov)

Approval form to be signed by youth, parent and
Bishop and filed in Clerk’s office (see example next pg)

If a youth who is registered cannot attend due to
work, moving, family holiday etc… please notify the
committee via email. We will cancel the registration
(even if the registration has already been rejected by
a priesthood leader)

Refunds may not be possible after 3rd Dec once we
give final numbers to UQ. It will depend on waiting list,
age group and configuration of college beds

The rule: don’t expect a refund after 3rd Dec
File in Clerk’s
office
Legal
document
Overview of Brisbane 2014
SMYC

5 nights (Mon 6- Sat 11 January 2014)

University of Queensland, St. Lucia Campus

Over 1400 youth, ~ 250 YSA Counsellors

Registration check-in on Monday from 8 - 11:30am

Session Directors Kendall & Chantal Pitman

No other adult leaders, only YSA Counsellors

Adult teachers for classes

Based on BYU EFY program (35 years in operation)

International operation of EFY is called SMYC / FSY
What to bring

Scriptures

Clothes and personal supplies for 5 nights

Backpack

Toothbrush, toothpaste

Hair brush

Sunscreen

Sunday church dress (shirt, tie, dress pants)

Casual clothes (T-shirts, long shorts)

Strong shoes with souls (not thongs)

Cap will be provided but good to bring your own also

Water bottle

BYO teddy and special needs items
Casual Clothes
Long shorts
Poster (PDF)
Poster on BYU web site
Dress: For the Strength of Youth booklet is the guide
Church Clothes
Church Dress (girls)
What is provided for you?

First Aid (general supplies)

Medical clinic at UQ and Toowong

Cap (bring your own also)

Accommodation (single rooms)

Bed linen, pillow and towels are provided

All meals (breakfast, lunch, dinner)

Except no breakfast on Saturday

Security at night

Activities / full program
Day 1 Check-in Process
(Mon 6 Jan)
1
• Luggage drop from 8am
• Underneath UQ Centre
2
• Walk upstairs in to hall
• Check-in at relevant
table
3
• Collect materials in hall
• Through to lecture theatre
4
• Group allocation
• Walk to college/room
8am
Check-in Form
• Leaders will provide
you with the print out
• Bring the form with you
on Mon 6 Jan
• Print in colour
Accommodation

Each college will conduct an orientation and
explain the health and safety regulations and
provide keys

Do not lose your key – you will pay to replace it

Do not use hair straighteners, curling irons or
hairdryers in your room

It will set off the fire alarms

Fire brigade callout fee is $1100

Use in designated areas only (common bathrooms)
Saturday Departure

Pickup youth from 8am at the UQ Centre, by 9am at
latest

Announcements will be made to find youth if
required and to gather youth who need to be taken
to train stations or the airport

Lost and found (Cleveland Stake overseeing)


A big issue in 2012 – a trailer load of lost and found
items were taken home (shoes, scriptures, backpacks
etc…)

Some itmes were returned to youth but not all

Ensure your belongings are well marked and can be
identified

Don’t leave anything behind
Get lots of photos and enjoy saying goodbye to new
friends
Summary


Conference duration

8:00am Mon 6th – 8am Sat 11th Jan 2014

University of Queensland St. Lucia Campus
Contact the organising committee via email

[email protected]

A mobile number (site office) will be provided for during SMYC

Youth to bring check-in form with them on 6 Jan (print in colour)

Luggage drop off under UQ Centre

Bring scriptures and a backpack

Bring church clothes

Ensure your registration details are correct, particularly medical
information and your contact info

Do not use hairdryer or curling iron in rooms

Pick up youth from UQ Centre on Sat 8 - 9am (11 Jan)

Don’t leave anything behind! We don’t want any lost items
Brisbane SMYC
6-11 Jan 2014

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