Room Reservation Guide

Report
Room Reservation Guide
Created by Sandra Harris,
Administrative Assistant I
Table of Contents
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Map
C0wles Library
Fitch, Cline & Hubbell
Harvey-Ingham Hall
Medbury Hall
Meredith Hall
Olin Hall
Olmstead Center
Checking Availability
Reserving a Room
Contacts
Helpful Hints
Map
Cowles Library
Fitch Hall
Cline Hall
Hubbell Dining
Harvey Ingham Hall
Medbury Hall
Meredith Hall
Olin Hall
Olmstead Center
Cowles Library
45 – Classroom-General *cap.26
LCD projector, VHS/DVD, visual presenter, display
Board, overhead projector – keys checked out from
librarian
234A – Meeting Room/Conference *cap.12
Computer connection, sound system, VCR
201 – Study Room *cap.70
232 – Reading Room *cap.48 chairs/190
As a general rule, call Jordan Flynn to book things here.
Contact: Jordan Flynn, ext. 1936
Fitch, & Hubbell
Fitch Hall
102 – Davidson Pharmacy Lab – contact Michelle Bottenberg
203 – Meeting Room/Lounge *contact Marie Fischer
White boards, microwave, refrigerator, sink
Hubbell Dining (north side)
Small Meeting Room *cap. 6
Contact: Lab-Michelle Bottenberg, ext. 4620
*203- Marie Fischer, ext.3141
Hubbell –Sean Kehoe, ext. 3987
Cline / Atrium
Cline Hall
127 – Conference Room *cap 18
Projector, projection screen, white board
206 – Classroom – Auditorium/Tiered *cap. 114
White boards, computer connection, sound system, DVD player, overhead projector,
projection screen, VCR, video presenter, video projector
Cline Atrium
101 – Conference Room *8
Conference rooms scheduled through Sandra or Sharyn and availability
does not show on Astra.
Contact: Sandra Harris, ext. 1816
Sharyn O’connor-Beener, ext. 1822
Harvey Ingham Hall
19B – Classroom/General *cap. 45
White boards, computer connection, sound system, DVD player, A/V, video
projector, projection screen, VCR, TV, video presenter
28 – Classroom – Auditorium/ Tiered *cap.32
Chalkboard, overhead projector, projection screen, TV, VCR
33B – Meeting Room/Conference *cap. 12
Chalkboard, phone, projection screen
102 – Classroom – Auditorium/Tiered *cap.142
Chalkboard, overhead projector, projection screen, VCR, video presenter, wood
seating
104 – Classroom – Auditorium/Tiered *cap. 200
White boards, computer connections, sound system, overhead projector,
projection screen, DVD player, VCR, video presenter
115 – Lab/Science *cap. 24
White boards, projectors, A/V
119 – Johansen Skills Lab * scheduled through Sharyn O’Connor-Beener or Sandra
Harris
215 – Classroom – Auditorium/Tiered *cap. 32
White boards, overhead projector, TV, VCR, DVD Player
Contact: Marie Fisher, ext. 3141
Medbury Hall
Lounge – Meeting Room/Lounge *cap.28 – must be booked with Charlene
Overhead projector, phone, TV, VCR, piano, small kitchen
115 – Classroom/General *cap.24
White boards, DVD player, overhead projector, TV, VCR, projection screen
116 –Classroom/General *cap. 32
White boards, computer connection, sound system, DVD player, A/V, overhead
projector, projection screen, TV, video projector
201 – Classroom/General *cap.18
White boards, chalkboards, overhead projector, TV, VCR
220 – Classroom/General *cap. 12
Chalkboard, overhead projector, TV, VCR
221 – Classroom/General *cap. 32
White boards, maps, overhead projector, projection screen, TV, VCR
Contact: Charlene Skidmore, ext. 2999
Meredith Hall
101 & 106 – Classroom: Auditorium/Tiered *cap. 209 & 138
Chalkboard; computer connection; sound system; DVD player; A/V; projection screen; VCR;
video presenter; video projector
102 & 103 – Classroom/General *cap. 30&34
White boards; computer connection; sound system; DVD player; A/V; overhead projector;
projection screen; VCR; video projector
201 & 202– Classroom –/General *cap. 40 & 21
White boards; DVD player; overhead projector; projection screen; TV; VCR; moveable seating
205 – Meeting Room/Conference *cap. 14
Chalkboard, without windows
206-207, 228-229– Classroom/General *cap. 21
White boards; maps; DVD player; overhead projector; projection screen; TV; VCR
230 – Classroom/General *cap.10
White board, computer connection
231 – Classroom/Breakout *cap. 8
Chalkboard, computer connection
233-234 & 236, 238 – Classroom/General *cap. 21, 42 & 21&48
White boards, maps, overhead projector, DVD player, VCR, projection screen, video projector
Contact: Shari Tenney, ext. 3194
Olin Hall
101 – Classroom-Auditorium/Tiered *cap. 250
White boards, computer connection, sound system, DVD player, A/V, projector,
screen
155 – Classroom-Auditorium/Tiered *cap.40
White boards, computer connection, A/V, projector, screen, DVD player
206 – Classroom-Auditorium/Tiered *cap. 74
White boards, computer connection, sound system, DVD player, A/V,
projector, screen
211 & 212 - Classroom/General *cap.36/29
White boards, computer connection, sound system, DVD player, A/V,
Projection screen, overhead projector, VCR, video projector
228 – Meeting Room/Conference *cap. 12 – must be booked through Alice
White boards
344 – Classroom-General *cap. 40
Chalkboard, white boards, computer connection, sound system, DVD
player, A/V, overhead projector, projection screen, VCR, video projector
Contact: Alice Fynaardt, ext. 3924
Olmsted Center
Drake Room – Meeting Room/Conference *cap.25
LCD Projector, white board, projection screen
Bulldog – Meeting Room/Auditorium *cap. 240
Sound system; DVD player; projection screen; VCR; video
projector
PomStage – Theatre/Banquet *cap.162/64
LCD Projector, Audio Equipment
PH (Parents Hall) North/South – Meeting Room *cap. 240/192
Sound system; projection screen
TMR 132 & 133 – Conference Room *cap.16
TMR 134 – Small Meeting Room *cap. 6
Olmsted CR's 310 – 313 – Banquet, Board, Theater, Classroom *cap.24/16/42/20
All of these must be booked through Sean Kehoe.
Contact: Sean Kehoe, ext. 3987
Checking Availability
First, you must access Astra room scheduler. This can be done two ways:
Through web client -http://adastra.drake.edu/astraweb/index.jsp?start_page=home.htm
Through blue view - https://blue.drake.edu/cp/home/displaylogin
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Your log in is your drake id and you use the same password that you would use for
accessing blue view.
In Blue View, click on Room Events Scheduler.
(You may have to log on a second time.)
 Click on Schedules
 Put in start date of event
 Put in end date of event (often the same)
 Start time, End time, Building and Room
 Set Filter; then hit Apply Filter
(This shows you if there is an event in the room.)
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Please note that Astra does not track availability of conference rooms. Please contact
individual noted.
To Reserve a Room
 Students: Contact Sharyn O’Connor Beener
at ext. 1822
 Faculty: Contact Sandra Harris at ext. 1816.
 You can also contact the building contact for
the building you would like to reserve..
 Important information you need to know
when reserving a room:
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Time and Date
Name of event
How many people
What technology is needed
Helpful Hints
 Room is locked?
 Contact the building manager. If this is not an option, you will
need to contact Campus Security at ext. 2222.
 Classroom technology issue?
 Contact OIT at ext. 3001.
Contacts
Name
Building
Number
Sean Kehoe
Olmstead/Hubbell
271-3987
Sandra Harris
Cline
271-1816
Sharyn O’Connor-Beener
Cline
271-1822
Joe Scavo
CPHS-IT
271-4604
Jordan Flynn
Library
271-1936
Marie Fisher
Harvey Ingham
271-3141
Alice Frynaardt
Olin
271-3924
James McNab
Podcast/Video capture
271-2842
Charlene Skidmore
Medbury
271-2999
Shari Tenney
Meredith
271-3194
Campus Security (unlocking room)
ext. 2222
Classroom Technology Emergency
Shannon Odenbach
ext. 3001
Student Records/Systems
Coordinator
Ext. 3916

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