An Overview of the Grant Application Process at Rowan University Presented by University Advancement and the Office of Sponsored Programs Introductions University Advancement Deanne Farrell, Director of Corporate and Foundation Relations, x5418 [email protected] Rachael Swierzewski, Associate Director of Corporate and Foundation Relations, x2408 [email protected] Office for Research Dr. Shreek Mandayam, Vice President for Research, x5333 [email protected] Tech Commercialization Mina Zion, Director, x5097 [email protected] Research Compliance Dr. Sree Murthy, Chief Research Compliance Officer, x5853 [email protected] Office of Sponsored Programs (Glassboro/Camden) Sarah Piddington, Director, x5482 [email protected] Stephanie Lezotte, Assistant Director, x4124 [email protected] Kristy Carpenter, Post-Award Specialist, x5497 [email protected] Jamie Foody, Post-Award Analyst x5198 [email protected] Eric Gregory, Compliance and Contracts Specialist, x4058 [email protected] Office of Research & Sponsored Programs (SOM) Todd Regn, Director, 566-6075 [email protected] Jeannine Voll, Program Admin, 566-6071 [email protected] Grants and Contracts (SOM) Gerald Sabawa, Manager, 566-6102 [email protected] Tammy DelleFave, Analyst, 566-6103 [email protected] Sheila Lewis, Analyst, 566-6104 [email protected] *If you are a CMSRU employee, please talk with Harry Mazurek to get a copy of their Flowchart, as it differs slightly. *If you are an SOM employee, please contact your ORSP office. We are working on a uniform internal routing form. Internal Processes Required internal paperwork 1. Project Description Template (UA only)- Submitted to Deanne Farrell or Rachael Swierzewski. Used in the process of finding appropriate funding opportunities. 2. Project Summary Form (CMSRU only) – Submitted to Harry Mazurek used to approve CMSRU projects. 3. Proposal Planning Form/Proposal Cover Page (all) - Filled out after the budget has been finalized. Requires departmental and institutional signatures as noted. Proposals cannot be submitted without fully signed paperwork. Forms can be at found: http://www.rowan.edu/provost/grants/index.cfm OFFICE OF SPONSORED PROGRAMS PROPOSAL PLANNING FORM OFFICE OF SPONSORED PROGRAMS PROPOSAL PLANNING FORM Proposal Planning Form Required internal paperwork MUST BE SUBMITTED TO OSP FIVE WORKING DAYS before sponsor’s (or collaborating institution’s) submission deadline. NOTE: The College of Science & Mathematics requires this form to be submitted to the Dean FIFTEEN WORKING DAYS before sponsor’s submission deadline (or SEVEN WORKING DAYS before, if new equipment or space are NOT requested). Project Title: Rowan Principal Investigator (PI): Dept. ORG # Rowan Co-PI #1: Dept. ORG # Rowan Co-PI #3: Dept. ORG # Rowan Co-PI #4: Dept. ORG # On a separate sheet, please list external key personnel who are responsible for the design, conduct, or reporting of research. Note: This might include any person identified as a collaborator or consultant. Required internal paperwork MUST BE SUBMITTED TO OSP FIVE WORKING DAYS before sponsor’s (or collaborating institution’s) submission deadline. NOTE: The College of Science & Mathematics requires this form to be submitted to the Dean FIFTEEN WORKING DAYS before sponsor’s submission deadline (or SEVEN WORKING DAYS before, if new equipment or space are NOT requested). CONFLICT OF INTEREST: If yes, please describe on a separate sheet of paper. Yes No PI AND CO-PI FACULTY COURSE RELEASE: Does this proposal require any release from teaching responsibilities? Number of credits for release: _________ Yes No Yes Yes No No SUMMER SUPPORT: Are you requesting summer salary? Do you have summer salary currently? If yes, number of months: _________ BUDGET: Complete budget sheet required by sponsor and attach to this paperwork. Sponsor’s Request University Cost Share Third Party Cost Share Direct Costs F&A Costs @ insert% Total Project Costs Agency or organization to which proposal will be submitted: Prime Sponsor (if different from above): TOTAL Submission Deadline: Project Period (mm/dd/yyyy to mm/dd/yyyy): PROPOSAL CATEGORIES (choose 1 item in each section): Category: Research Fee-for-Service Public Service Instruction: General Academic Instruction: Occupational/Vocational Instruction: Community Education Academic Support: Course/Curriculum Development Student Services: Counseling and/or Career Guidance Student Services: Athletics Operations: Construction Operations: Equipment Student Aid: Scholarships Student Aid: Fellowships Student Aid: Student Work Programs Source: Federal Federal/State Federal/Other State Foundation Industry Other (please specify): REQUIRED INFORMATION Catalog of Federal Domestic Assistance #: ____________ Or Solicitation #:____________ Type: New Competitive New Non-Competitive Continuation Prior Yr BANNER ACCOUNT#: ____________________ Supplemental Form: Grant Contract Cooperative Agreement Subaward Other (please specify): PROJECT ABSTRACT (You may copy this directly from your Intent to Propose form or Proposal. NOTE: this is the final abstract that will appear in all official documents and publications related to this project): COST SHARING: (Amounts in the table below should equal the total provided in the University Cost Share column above) Source Amount ($) Department funds (FOAPAL) College funds University funds NEW COMMITMENTS AND REQUIREMENTS: Personnel Space Equipment Renovations Post-Project Commitments (e.g., equipment maintenance) Animal Subjects Human Subjects Hazardous Materials PI CERTIFICATION: I certify that the information to be submitted for this application will be true, complete and accurate to the best of my knowledge and that any knowingly providing false, fictitious, or fraudulent statements/claims may result in criminal, civil, or administrative penalties. The project fits within the mission of the department/college, requirements for facilities/space have been discussed with the appropriate administrators, any Conflict of Interest has been disclosed, and the project will be administered in accordance with University and sponsor guidelines, policies, and procedures. If funded, I will accept responsibility for the scientific conduct of the project and provide the required progress reports if a grant is awarded as a result of the application. _________________________________________________ ___________________________________ PI Date APPROVALS: This proposal is in accord with policies, capabilities and interests of the department/college, and I agree to the commitment of resources and personnel described in the proposed budget. _________________________________________________ ___________________________________ Department Chair Date _________________________________________________ ___________________________________ College Dean Date Proposal Cover Page Sponsor Submission Deadline PCP ID (PI Initials and Current Date) Proposal Cover Page (PCP) for Grants and Contracts Project Title Principal Investigator Department Phone Total Requested Budget Requested Start Date Funding Agency Agency Program Title Purpose ☐ Research ☐ Service Type ☐ New Application ☐ Competing ☐ Supplement ☐ Revision ☐ Other ☐ Non-Competing ☐ Resubmission ☐ Modification ☐ Subcontract Human Subjects Animals Radioisotopes Biohazards Recombinant DNA ☐ NO ☐ NO ☐ NO ☐ NO ☐ NO ☐ Training/Education ☐ Research/Service ☐ Planning ☐ PENDING ☐ PENDING ☐ PENDING ☐ PENDING ☐ PENDING ☐ APPROVED ON ☐ APPROVED ON ☐ APPROVED ON ☐ APPROVED ON ☐ APPROVED ON PROTOCOL # PROTOCOL # PROTOCOL # PROTOCOL # PROTOCOL # NEED FOR COMMITMENT OF ADDITIONAL INSTITUTIONAL RESOURCES BEYOND GRANT/CONTRACT BUDGET REQUEST 1. Salaries ☐ NO ☐ YES NOTE: IF ANSWER IS “YES” TO ONE OR 2. Laboratory Space/Office Space/Other Space ☐ NO ☐ YES MORE OF THESE ITEMS, ATTACH 3. Mechanical, Electrical, Plumbing (HVAC) Services ☐ NO ☐ YES SHEET(S) PROVIDING DETAILS INCLUDING 4. Space Alteration or Renovation ☐ NO ☐ YES WHO WILL PAY THE ADDITIONAL COSTS. 5. Major Equipment ☐ NO ☐ YES DOCUMENT APPROVAL BY THE APPROPRIATE AUTHORIZED PERSON. 6. Hospital/Mental Health Services/Facilities ☐ NO ☐ YES 7. Research Includes or Impacts Urban/Minorities ☐ NO ☐ YES Review and Approval Date Date Principal Investigator/Program Director* Department Chair/Unit Head Manager, Grants & Contracts Dean/Research Dean * As PI, you are certifying to the following: The information submitted within this application is true, complete and accurate to the best of my knowledge. I understand that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. I agree to accept responsibility for the scientific conduct of the project and to provide the required progress reports if a grant is awarded as a result of the application. Revised 7/23/13 Project Description Template Project One- to Two-Page Description for Funders Project Name: Primary Contact: Associated Department within the College: Total Project Cost: Timeline, if any: Project Status: (Is this a new or ongoing project? Has it been approved by your Dean?) Project One- to Two-Page Description for Funders Other Sources of Support (Briefly describe any sources of financial support for the project. Use the Project Budget Template to detail expenses.) Project Background/ History (Briefly describe the proposed project and its history.) Constituency Served (Describe who and how many individuals will benefit, directly or indirectly, from the project. Provide demographic information such as gender, age, ethnicity, socio-economic status, etc, if available. Feel free to use a table with percentages or other visual aid.) For Prospective Donor Research Purposes Key Word Search: Current Need (What problem or challenge will this project address?) Suggested Areas of Interest/Applications of Research: Project Goals/ Objectives (What do you intend to accomplish?) Anticipated Outcomes/ Deliverables (Provide measurable, action-oriented, time sensitive, specific outcomes. Outcomes are usually defined as changes in behaviors. Identify the specific deliverables from your project. Deliverables are products such as databases, software, curricula, flyers, reports, etc.) Method to Accomplish Goals/ Workplan (What activities, when, by whom – including key staff bios) Evaluation (Summarize how you will determine the achievement of your outcomes and measure overall effectiveness of the project.) Required for requests for prospect research through University Advancement Project Summary Form Project Summary Form Date: _______________ CMSRU Faculty Principal Investigator (PI): __________________________________________ Dept: ______________________________ Email: _____________________________ Short Title: ______________________________________________________________________ Funding Agency: _______________________________________________________ Grant Submission Due Date: _______________ Length of Grant (years): _______________ Proposed Percent Effort for the PI to be Covered by this Grant: _______________ Expected CMSRU Resources Needed: Space (e.g. open or closed lab and square feet) ________________________________________ Personnel (e.g. co-investigators or technicians) ________________________________________ Special equipment or instruments ___________________________________________________ Laboratory animals (type and number) ______________________________________________ Human Subjects (yes or no) _______________ Simple Estimated Budget: Personnel costs _______________ Equipment _______________ Supplies _______________ All other direct costs _______________ Estimated Total Direct Costs _______________ Project Abstract: Please e-mail completed form to: [email protected] Required for all CMSRU faculty submissions I want to submit a Letter of Inquiry Pre-proposals, preliminary applications, or letters of inquiry. Although OSP/ORSP or UA do not required signed internal paperwork for these types of submissions, please notify our offices so we can assist. Guidelines vary. I want to submit a proposal Only UA or OSP/ORSP may submit proposals or grant applications on behalf of the university. Proposals that are not approved prior to submission or submitted by a non authorized representative: Can be rejected by the university if awarded with unfavorable terms or conditions. May not include the full protection of the university under the New Jersey Tort Claims Act. Significantly delays processing time. Even with an award notice, project work cannot begin until university approval is acquired. Exceptions: PIs may submit proposals on their own for money that will be awarded directly to them, not managed by Rowan (i.e. monetary awards, travel funds, fellowships, scholarships.) Things to Remember Depending on your project, one or more training modules may be required Research Regulatory committees – IRB, IACUC, BSC Electronic portal registrations Allow time for signatures FAQ Q: I’ve come from another university. How do I transfer a grant awarded to me? A: Since grants are awarded to institutions, not individuals, your former institution must relinquish rights by contacting the sponsor. OSP/ORSP will work with both the former institution and the sponsor to ensure a smooth transfer. Q: How can I find grant opportunities? A: Rowan has access to two funding databases: InfoEd International and the Foundation Directory Online. Contact an OSP/UA representative for instructions on signing up and accessing these sites. You can also check grants.gov for federal opportunities and http://www.nj.gov/nj/gov/njgov/grants.html for NJ funding opportunities. Upcoming Workshops 1/31 & 4/16 Intellectual Property 2/4 & 2/6 Finding Grant Funding 2/6 Finding Grant Funding 2/11 Grant Budgeting 101 2/12 Effort Reporting 2/18 Administering Your Grant Awards 3/5 Promoting Your Projects 3/11 & 3/14 Writing Winning Grants 3/26 Creating Complex Grant Budgets 3/31 Research Regulatory Committees 4/8 Stewardship and Reporting Check Rowan Announcer for locations and times! Questions?