VA Once

Report
Department of Veterans Affairs
VA Once
VETERANS BENEFITS ADMINISTRATION
VA Once
VA Once is used to electronically submit
certifications to the VA
•
•
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Schools must sign an MOU
School Certifying Officials must be school employees
Student workers and other school staff may have read-only access
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Back to the Basics
Submitting the Certification
• Can be submitted 120 days prior to the term
• Prepare the record
• Enter term dates and number of credits
* Chapter 33s- must report resident, online, blended/hybrid
• Chapter 33s- enter tuition and fees
* It is preferred that you enter $0 and amend after the term
• Tuition and fees do not have to be reported for non-33s unless the student is less
than half-time or on active duty
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GI Bill Website
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GI Bill Website
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VA Once
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VA Once
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VA Once
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VA Once
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VETERANS BENEFITS ADMINISTRATION
Certifications
Practice
Let’s walk through a certification
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Amendments
Amending the Certification
• The term start or end date
• The tuition and fees
• The Yellow Ribbon amount
VETERANS BENEFITS ADMINISTRATION
Adjustments
Adjusting the Certification
• Decreasing or increasing credits
• Student has at least one credit remaining
VETERANS BENEFITS ADMINISTRATION
Terminations
Terminating the Certification
• No credits remain after reduction
• Reporting academic suspensions and graduations
• Reporting a Leave of Absence (NCD)
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The “Un-terminate” Option
• Amending/Adjusting certifications that have already been terminated
• No More Paper 1999bs
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The “Un-terminate” Option
Situation: You accidently terminate a certification. You were attempting to
reduce from 12 to 9 credits and now you can’t get your mistake back. What
to do……
1. Complete a brand new certification as you originally had submitted
before (duplicating the first cert)
2. Add a standard remark to the new cert by clicking on the ‘Modify
Remarks List’
3. The Remarks options appear. Click on the ‘VBA Standard Remarks’ drop
down list and choose the standard remark ‘Correcting Previously
Terminated Enrollment. Notice of Change in Student Status(S) To follow
4. You can now make any necessary adjustments to the term as necessary.
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The “Un-terminate” Option
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More Practice
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Yellow Ribbon Program
Eligible:
A Veteran that has served for 36 months of active duty on or
after September 11, 2001 (not currently on active duty)
A dependent eligible for Transfer of Entitlement under the
Post-9/11 GI Bill based on a veteran’s service under the
eligibility criteria listed above
Not Eligible:
Active duty servicemembers and their spouses are not
eligible for this program
VETERANS BENEFITS ADMINISTRATION
Yellow Ribbon Program Continued
YELLOW RIBBON TIPS:
• Create a student roster document based on the first come – first served method of
determining which students will be granted yellow ribbon status ( VA Requirement).
• Create the School’s Yellow Ribbon Policy and have student’s sign an agreement
• Create a spreadsheet that allows you to determine the yellow ribbon amount
submitted to VA.
• If possible, in VA ONCE, ensure the Yellow Ribbon Student is saved as a ’33YR’
student in the bio screen at the beginning with the term on or after August 1 of that
year.
*you may add $0.00 to the YR column now
VETERANS BENEFITS ADMINISTRATION
STUDENT: John Adams certification for Spring 2014 term
Add your share of the Yellow
Ribbon amount here
Warning: If you miscalculate
and under-report YR, that is
what will be sent to your
school
VETERANS BENEFITS ADMINISTRATION
Always add the entire net
charges of tuition and fees for
the term here
Public School Student: certification for Spring 2014 term. He is
being charged the out-state resident rate
Add out state charge amount here
VETERANS BENEFITS ADMINISTRATION
Always add the entire net
charges of tuition and fees for
the term here
Yellow Ribbon Program Continued
Public School Student: certification for Spring 2014 term. He is being charged
the out-state resident rate
Out-State Resident Rate Calculation.
Tuition charge for out-state students at your school: $300 / credit
Tuition charge for in-state students at your school: $200 / credit
Student is taking 10 credits. Charged $3,000 (out-state)
Instate students 10 credits. Charged $2,000 (resident)
Difference: $1,000.
School’s share: $500.
VETERANS BENEFITS ADMINISTRATION
VA Once- Reminders
• Internet Explorer
• Entering Social Security Numbers & File Numbers
o In most cases, SSN = File Number
o Chapter 35: Enter the Student’s SSN as the SSN, the Veteran’s SSN as
the File Number. Use XX if unsure of Payee Number.
o Chapter 33 Transfer of Entitlement- The Student’s SSN is the File
Number
• Amendments and Adjustments
o Update the most recent certification/change submitted
o To amend/adjust a past certification/termination, use the “unterminate” option
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