VR-59 DTS Training Brief ()

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VR-59 DTS TRAINING
The Mighty Clipper
Objectives for DTS Basics
 Concept of DTS
 Learn how to edit DTS profiles
 Update GOVCC information and address.
 Calculate official distances.
DTS Basics
• The Defense Travel System is designed to manage all
aspects of travel for DOD FTS and SELRES Members.
• DTS reduces manpower workload and speeds the payment
of travel claims while maintaining an auditable paper trail.
• For reserve members, NROWS uploads the itineraries from
orders into a member’s DTS profile for reimbursement of
travel expenses.
-NROWS orders requiring a DTS travel claim “will be paid
through DTS” on the accounting line.
• For FTS members all travel orders will be provided via DTS.
Navigating DTS
Traveler Setup
User Details
DTS users must ensure the following information is correct
prior to DTS use.
 GOVCC card number and expiration date.
 Home and Duty Station address.
 Email address at which the user wishes to receive email
notifications, IE: travel itineraries and returned travel claims.
- Please note that for FTS listing a civilian email address is optional if you have
easier access to one. For SELRES, the civilian email shall be the same as
NROWS. (NROWS does not update DTS with home or email address)
 Passport and Birth Date information. This information is
required for civilian air travel.
 Bank account information.
Administrative Tab
DOD Table of Official Distances
Creating Authorizations
 SELRES DTS will be used to import all travel
authorizations with the exception of 1) back to back orders,
2) local travel orders, or 3) orders submitted after travel has
commenced. (When in doubt, refer to accounting line on
orders.)
All FTS Orders will be created in DTS.
 Rental Cars and Flights are required to be booked with
SATO utilizing DTS where ever possible. When not possible
to make or change reservations through DTS, SATO shall be
utilized for booking the reservation per the JTFR.
 When SATO is not used for reservation a written
document must be submitted justifying the action
SELRES Only.
Navigating DTS
This Screen is for FTS ONLY
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Flight booking will be completed on this
screen.
Expenses Tab
All travel expenses will be enter on this tab:
• Mileage
-Mileage to and from the PDS for SELRES on AT/ADT orders, and to the airport terminal.
-Mileage is not authorized for IDTT orders.
• Non mileage IE:
-Gas, hotel taxes, Cash Advance fees, excess baggage fees, taxi ETC.
• Per Diem Entitlements
• Lodging cost
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Meals
Meal rates are broken into three categories:
Full
Available
Provided
Special Rate – Not normally used
Full – This is Commercial meal rate.
Available – This is used for both PMR “partial meal rate” and GMR “Government meal rate”. The difference in PMR
and GMR is the check boxes used for meals. Two boxes checked will yield PMR, three checked will yield GMR.
Special Rate – Used to adjust the per diem rate to the correct amount when the system is not displaying the correct
rate.
NOTE: There are many differences with per diem rates inside or outside the United States. These will be covered in
greater detail under the vouchers section of this training.
Other Entitlements
Leave – Used to remove lodging and Per Diem for leave in route Authorizations.
This must be adjusted on the Authorization prior to departure.
Actual Lodging – Used ONLY when the cost of lodging is over the stated Max
Lodging rate for a location. This box must be checked to receive payment over the
Max Lodging rate.
OCONUS Incidentals Amount – (never used in the CONUS) Used to reduce the
incidentals rate to minimum. (Use this only when staying OUTSIDE the United
States, AND on a US Military Installation. HI, Alaska, and Guam are considered
CONUS.)
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Creating Voucher
 A Voucher(s) is a claim for entitlements on orders for travel.
 Voucher(s) are different than Authorizations, the member is the only one authorized to
sign the voucher.
Creating and Signing a Voucher
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For SELRES
SELRES ONLY
STOP AND READ
If the mod is not imported
prior to completing the voucher
member’s risk errors with entitlements
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Meals
Meal rates are broken into three categories:
Full
Available
Provided
Special Rate – Not normally used
Full – This is Commercial meal rate.
Available – This is used for both PMR “partial meal rate” and GMR “Government meal rate”. The difference in PMR
and GMR is the check boxes used for meals. Two boxes checked will yield PMR, three checked will yield GMR.
Special Rate – Used to adjust the per diem rate to the correct amount when the system is not displaying the correct
rate.
Other Entitlements
Leave – Used to remove lodging and Per Diem for leave in route Authorizations.
This must be adjusted on the Authorization prior to departure.
Actual Lodging – Used ONLY when the cost of lodging is over the stated Max
Lodging rate for a location. This box must be checked to receive payment over the
Max Lodging rate.
OCONUS Incidentals Amount – (never used in the CONUS) Used to reduce the
incidentals rate to minimum. (Use this only when staying OUTSIDE the United
States, AND on a US Military Installation. HI, Alaska, and Guam are considered
CONUS.)
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