Stage 1 - Maine-Endwell Central School

Report
Career and
Financial
Management
Résumé Writing
Résumé Writing
Introduction to Résumé Writing
Lesson Objectives
1. Identify the purpose of writing a résumé.
2. Differentiate between print, scannable,
electronic, and Web résumés.
What is a Résumé?
It is a brief summary of:
 Personal information
 Education
 Skills
 Work experience
 Activities
 Interests
It is distributed to potential employers through
mail, email, fax, etc.
Résumé’s Purpose
What is the purpose of a résumé?
 It determines whether you receive an
interview or not
 It is clear, concise, and fits its target
 No typos or grammatical errors
A résumé gets you an interview, not a job!
Stages
Stage 1
 Eliminate job candidates
 Scan for 15-30 seconds
Stage 2
 Read remaining résumés more thoroughly
 Determines who will receive an interview
Stage 3
 Résumé guides the interview
 Focus on strengths
Résumé Writing
A great résumé quickly shows that you:
 Possess the qualifications necessary for
the job
 Can meet the employers needs
 Are likeable and work well with others
 Appeal to both human and electronic
reviews
Résumé Writing
The Bottom Line:
1.
2.
3.
Write résumé
Résumé reviewed by employers
Job interview
Vocabulary
Résumé: A brief summary of your personal
information, education, skills, work
experience, activities, and interests.
The traditional spelling is résumé.
Vocabulary
Print résumé: A word-processed résumé
designed to be visually appealing.
Created using word-processing software
Designed to be:
 Visually appealing
 Delivered in person, by mail, as an e-mail
attachment, or by fax
 May be scanned into a database
Vocabulary
Scannable résumé: A graphic image of your
résumé that is scanned and converted into text.
Employers use keyword searches to find
potential matches
Can dramatically change résumé’s
appearance
 Special formatting measures
Vocabulary
Electronic résumé: A very plain-looking résumé designed to be
delivered via e-mail or an online e-form.
Many companies only use electronically submitted or emailed
résumés
 Keyword searches
 Online job sites
Follow directions for submitting résumé carefully
Type your résumé in a standard word processing program
Save in plain text format
Vocabulary
Web résumé: A résumé formatted so that it can be
posted to the Internet; can contain sophisticated
graphics.
Posted to the Internet as a Web document in HTML
format
Can be attractively formatted
 Include portfolio of abilities
Many resources available on the Internet to help
create
Journal Question
What “extras” can you include in a Web
résumé that would not be included in a
traditional résumé?
Answer
“Extra” items that you can include in a Web
résumé include graphics, buttons, and
photos.
Journal Question
Why do you think it is so important for a
résumé to be free of any grammar and
spelling errors?
Answer
Résumés with errors are likely to be
eliminated immediately when being
reviewed for a position.
Review
During this stage of résumé review,
employers use the résumé to guide interview
questions:
A. Stage 1
B. Stage 2
C. Stage 3
Review
Which of the following statements about
electronic résumés is false?
A. Directions for submitting electronic résumés
should be followed carefully.
B. Many companies only use electronically
submitted or emailed résumés.
C. Electronic résumés should be typed in a
standard word processing program.
D. Electronic résumés should be saved in HTML
format.
Review
During this stage of résumé review, résumés
are quickly scanned to eliminate as many
candidates as possible:
A. Stage 1
B. Stage 2
C. Stage 3
Review
A very plain-looking résumé designed to be
delivered via e-mail or an online e-form is a
_______.
A.
B.
C.
D.
Print résumé
Web résumé
Electronic résumé
Scannable résumé
Review
The primary purpose of the résumé is to
_____.
A.
B.
C.
D.
obtain interviews
practice stating your skills
get a job
provide your network with information
Review
The purpose of writing a résumé is to get a
job.
A. True
B. False
Lesson Objectives
1.
2.
3.
Identify essential elements of an
effective résumé.
Recognize qualifications and
experiences that support a job
objective.
Differentiate between chronological,
skills, and combination résumés.
Parts of a Résumé






Contact information
Job Objective
Education
Qualification/Skills
Work Experience
Other Experience



Honors
Related classes
Etc.
Contact Information





Name
Mailing Address
Phone (Cell/Home)
Email Address
Optional


Website
Fax
Job Objective


Briefly states your goal in relation to the job
you are applying for
An objective should



Include a job title or type of work desired
Include a specific skill or area of specialization
Reflect the needs of the employer
Always write your job objective to fit the specific
job you are applying for
Job Objective Examples
To obtain knowledge of the day-to-day workings of a
publishing firm through a part-time job or summer
internship.
Seeking a full-time administrative assistant position
where strong communication and organization skills
are desired.
Seeking a position teaching Technology Education in
a high school that can benefit from experience in
student leadership programs and community literacy.
Education
List of the schools you have attended
 Begin with the most recent
 List high schools, technical schools,
colleges, and universities attended




Years of attendance
Degrees or certificates
Relevant certifications, specialized training,
and seminars
If acceptable, Grade Point Average (GPA)
Education Example
Maine-Endwell High School, Endwell, NY
High School Diploma

2014
GPA 3.85/4.0
Bachelor of Science
May 2013
Oswego State University, Oswego, NY

Major: Technology Education
Qualifications



Highlight why you are the perfect candidate
Use to emphasize skills, capabilities, and
accomplishments
Items to include





Relevant credentials and degrees
Relevant accomplishments in work, volunteer
experiences, community involvement, or other
activities
Skills with and knowledge of software/hardware
Years of experience in a specialized field
Knowledge of specialized skills
Qualifications Examples
 Honest,
hardworking, reliable
 Excellent interpersonal, verbal and written
communication skills
 Extensive knowledge of word-processing,
presentation and spreadsheet software,
including Microsoft Word, Microsoft
PowerPoint, and Microsoft Excel
 Fluent in English and Spanish
 Type 70 wpm
Work Experience
List all work experiences

Reverse chronological layout
 Dates
of employment
 Employer’s name, city, and state
 Job title
 Brief results-oriented description

No paid experience?
 Relevant
volunteer experience, internships,
school projects, classes, etc.
Work Experience Example
Newspaper Staff Member, Maine-Endwell
High School
September 2013-June 2014
Features of high school newspaper
 Researched information for news articles
using library and Web sources
 Composed and edited informational
articles, columns, editorials, and
advertising copy
Other Experience
Highlight other experiences pertinent to your job
objective
These experiences can include:
 Memberships to professional organizations
 Leadership opportunities
 Awards earned
 Relevant courses
 Honorary groups
 Social, service, and school organizations
 Military service
Sample Headings for Other
Experience
Awards and Honors
Volunteer Work
Community Service
Certificates Earned
Activities
Professional Associations
Other Experience Example
Relevant High School Studies
Technical writing; advanced composition;
debate; video production; computer
classes providing knowledge of word
processing, desktop publishing, and Web
software
Other Experience Example
Honors, Awards, and Memberships
U.S. Media Association Scholarship recipient
 Scholarship based on academic
achievement, community service, and
campus participation and leadership in
high school communications projects and
studies
Personal Data
The following should NOT be included:
 Age
 Height
 Weight
 Gender
 Sexual orientation
 Race
 Religion
 Disabilities
 Photos
References
Typically not included
Research employer preferences
Have a separate reference sheet prepared
Reference sheet includes:
 Name
Dr. Ruth Heinz
 Title
Biology Professor
384 Main Street
 Address
Cincinnati, OH 50000
 Contact information
555.555.1234
Résumé Writing
Chronological résumé: A résumé that
focuses on the applicant’s work experience
and education.
Chronological Résumé
Focuses on the applicant’s work experience and
education
A chronological résumé is appropriate if:
 Your most recent job or jobs are similar to the
position you are applying for
 Your work history is strong and continuous with
no obvious gaps in employment
 You are applying for a position with a
conservative company
Résumé Writing
Functional résumé: A résumé that focuses
on the job tasks or skills that the applicant
can perform.
Functional Résumé
Focuses on the job tasks or skills that the
applicant can perform
A functional (skills) résumé is appropriate if:
 You have a mixed work history
 You are a new graduate or entering the
workforce for the first time
 Your previous job titles do not clearly reflect
the level of skills you used
 You are making a career change
Résumé Writing
Combination résumé: A résumé that focuses
on the skills and work experience of the
applicant.
Combination Résumé
Focuses on the skills and work experience of the
applicant
A combination résumé is appropriate if:
 You want to emphasize specific skills that
relate to the job you are applying
 You have a relatively consistent work history,
although not all related
 You have worked for one company for a long
period of time
Resume Writing
Job objective: A statement of your
employment goal.
Lesson Objectives
1.
2.
3.
Describe accomplishments using
numbers, percentages, and action
verbs.
Identify appropriate keywords to be
used in a résumé.
Tailor a résumé to fit a specific job
opening.
Writing Guidelines
 Write
clearly and concisely
 Give specific examples and numbers
 Use powerful action verbs
Write Clearly and Concisely
 Use
phrases—not complete sentences
 Avoid clichés, dated expressions, and
overly complex terms
 Do not omit pertinent information
Write Clearly and Concisely
Complex
Concise
Utilized
Used
Equitable
Fair
Initiated
Started
Write Clearly and Concisely
Dated/Cliché
Concise
At this point in time
Now
Explore every avenue
Explore the options
Last, but not least
Finally
Give Specific Examples and
Numbers
 More
forceful & persuasive resume
 Numbers enhance credibility
 If necessary, use an estimation

Approximately, more than, averages, up to
Specific Examples and
Numbers
General
Specific
Reduced costs significantly
Reduced costs by 35%
The leading producer
Top producer of 45
employees
Reduced filming time
Reduced filming time by
50%
Processed more orders than
any other member of the
team
Processed approximately
25% more orders than any
other member of the team
Use Action Verbs
 Include

persuasive action statements
Show how you take initiative and actively
participate in problem-solving and
decision-making
 Usually
end in “-ed”
 Omit any use of I, me, or my
Action Verbs
Trained
Trained
Adapted
Established
Scheduled
Served
Led
Managed
Directed
Presented
Advised
Planned
Researched
Invented
Edited
Instructed
Coordinated
Designed
Hired
Prepared
Represented
Organized
Recruited
Solved
Generated
Collected
Accomplished
Contracted
Tested
Action Verb Examples
General
Specific
My duties included
reviewing purchasing trends,
analyzing customer data,
and preparing annual trend
reports.
Conducted extensive
purchasing research;
analyzed, diagrammed, and
reported results of customer
data; and wrote annual
trend reports.
I was in charge of the
school’s student-body
elections and ballot
processing.
Coordinated school’s
student-body elections and
reduced final ballot
processing time by 30%.
The Bottom Line
Keys to an effectively written résumé
Clear & Concise
Specific Examples
& Numbers
Action Verbs
Keywords
 Keywords:
specific words or phrases that
represent the required skills, knowledge,
and capabilities for a position

Employers search résumés for keywords
manually and electronically
 Include
possible
as many appropriate keywords as
Types of Keywords









Job titles
Skills/specialties
Education/certifications, licenses, and
coursework
Work and volunteer experience
Community and other clubs/activities
Computer/software/hardware skills
Personal qualities
Accomplishments/awards
Industry/professional organizations
Locating Specific Keywords
Job descriptions and
advertisements
Industry Terminology
Researching
Keywords
Company Websites
Professional
Organizations
Job Description
Sample Research
A clean driving record: You’ll need a valid driver’s
license, insurance, and reliable vehicle.
Friendly demeanor: Smile, tell a joke—treat our
customers like you would your family and friends.
Keen sense of direction: You should know how to
read a map and find your way around your delivery
area.
Age restrictions: Our delivery drivers need to be at
least 18 years old.
Just a few more things: You’ll need some basic math
skills, the desire to work as part of a team and
enthusiasm for learning.
Job Requirements
Sample Research








Ensuring that our customers have a satisfying
experience that will keep them coming back time
after time
1-2 years of soft-lines retail management experience
Proven leader within their store
Strong merchandising skills
Proven track record of success of driving sales, UPTs,
and ADSs
Ability to recruit, train, motivate, and retain a team
Communication skills
Ability to work a flexible schedule including nights
and weekends
Job Description
Sample Research
Are you looking for a rewarding management
opportunity? We are currently seeking experienced,
enthusiastic, career-minded Store Managers to join
our team. If you have superior leadership skills,
operational excellence and can increase sales and
profitability while managing a dynamic sales team,
this could be the position for you!
Responsibilities of the Store Manager include
recruiting, hiring, training, performance
management, store operations, store
merchandising, inventory management, directing
and maximizing sales, and customer care.
Tips for Including Keywords
 Repeat
critical keywords
 Use synonyms for words


Supervisor for Manager
BS for Bachelor of Science
 Résumé
nouns

search programs often look for
Emphasize the “what”
 Accountant
– CPA, spreadsheet, computer,
database, tax code, etc.
The Bottom Line
Keywords
Types
• Skills
• Job Titles
• Education
• Etc.
Locations
• Websites
• Organizations
• Advertisements
• Industry
Tips
• Repetition
• Synonyms
• Nouns
Résumé Formatting and
Distribution
Lesson Objectives
1. Design a résumé with an appealing
format.
2. List steps to prepare and format an
electronic résumé.
3. Recognize how the Internet is used to
distribute résumés.
Writing a Cover Letter

Sending a Cover Letter



Portfolio Activity: Writing a Cover Letter



Differentiate between networking, application,
and prospecting cover letters.
Describe how to appropriately format an
electronic cover letter.
Identify the purpose of creating a career
portfolio.
Write a cover letter which can be sent to a
potential employer.
Evaluate performance through the use of a
rubric.
Portfolio Activity: Writing a
Résumé
Lesson Objectives
1. Identify the purpose of creating a career
portfolio.
2. Write a résumé which can be used to
apply for a job.
3. Evaluate performance through the use
of a rubric.
Portfolio Activity: Writing a
Résumé
Lesson Objectives
1. Identify the purpose of creating a career
portfolio.
2. Write a résumé which can be used to
apply for a job.
3. Evaluate performance through the use
of a rubric.

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