user group

Workshop Branche Admin
Content Training
Introduction PaperTalent
Course instances
User types
User groups
Platform which contains digital content to support education and
digital blended learning.
o An advanced training method with more possibilities than viewing
clips and animations.
o The learning experience starts after logging on…
o User management involves the
addition/updating of users, the
assignment of lessons/courses to
users and the assignment of users
to groups. From this interface the
administrator can also de-activate,
delete and archive a user.
Users (2)
Modifying a user's data can be done
either by clicking on the edit icon
(the pencil one) or on the user login on
the user corresponding row of the table.
The relevant form is similar with the
"New user" one with the following
o the login of the user cannot be
o the administrator can set or change
the avatar image for the user
o lessons and courses can be
correlated with the specific user
o the user may be assigned to a User
o Lessons are basic entities used as
containers for educational content.
o Each lesson is used as a concrete
entity with content that concerns a
specific subject. The lessons are
created by the administrator while
the professor is responsible for the
content management inside
lessons. Lessons are used as the
main building block for the
educational process.
Lessons (2)
In order to create a new lesson the
administrator clicks on the "New lesson"
The lesson description page has several fields
that need to be defined like name, category
and price. It is of critical importance to
decide whether the lesson will be
available directly or exclusively through a
course. If we define that the lesson will be
available directly, then we will not be able to
assign it to a course. The administrator can
hide a lesson that is available directly from
the catalog by checking the relevant check
box. On the other hand, if we define that the
lesson will be available exclusively through a
course it will inherit the course's options e.g.
the price or the users.
Lessons (3)
After submitting the basic lesson info the
administrator can assign users and roles to
the lesson.
Next to the new lesson button there is
the import lesson button. The administrator
can use this button to import lessons that
were exported from eFront at a prior stage.
By importing it, the lesson is automatically
created and added into the lessons list.
Courses bundle several lessons into a single
learning topic. The administrator is
responsible for creating courses and
assigning lessons and users to them. The
professor of the course is responsible for the
course management (e.g, how and when
students will see each individual lesson inside
the course, the exact order of lessons inside
the course, the certification upon course
In order to assign a lesson to a course the
administrator must make the lesson available
exclusively through courses, usually at the
time he creates the lesson.
Courses (2)
Edit Course
o To create a new course, the administrator
clicks on the "New course" button.
o He has to type the name of the course and
set its language. Each course must belong to
a specific category, which can be selected
from the drop down list. The administrator
can hide the course from the catalog by unchecking the relevant check-box. Finally, he is
able to define a price for the course.
Courses (3)
Edit Course
o After submitting the course, multiple tabs
appear. The one allows the administrator to
select the lessons that belong to this course.
As you can notice in the image on the right,
in the lessons tab, appear only the lessons
that are available exclusively through a
course and the administrator has to select
between them.
Courses (4)
Edit Course
o The third tab is used to assign the course to
the users and to define their role in the
Categories group together similar lessons and
courses. Categories organize learning
material in a tree like structure moving from
generic to specific categories.
Categories (2)
Creating categories
o Categories are easily created through the
administrator interface, by clicking on the
categories option and then selecting "add
new category“
o Once created, we can allocate which existing
lessons or courses are part of this category.
This is done by editing the category, and
selecting the right category for each lesson
and course. New lessons and courses can be
categorized on creation, with a choice from
all existing categories.
User types
PaperTalent is structured around three main
user types: administrator, professor and
student. The administrator can create new
user types that include or exclude
characteristics from these three main user
types. A sub-type can be based only on one
main user type.
User types (2)
Creating a new user type
o To create a new user type, the administrator
must click on the button New user type.
The first step is to select the default user
type, which the new user will be based on.
For example, if the administrator wants to
create an assistant for the administrator,
the new user type will be based on the
"administrator" user type.
o After selecting the basic user type, a list
appears with the user's basic rights inside
the platform, which the administrator must
define. For example, what the user will be
able to change or view only, functions that
will be hidden etc. At the end of the list,
there is an option that allows the
administrator to set the same status for all
functions. (change, view or hide).
User groups
Groups organize users into entities based on
common characteristics. We can use groups
to assign lessons/courses directly to a
number of users or to communicate with the
members of a group in an efficient manner.
User groups (2)
Creating a group
o A group is created by the administrator, and
is initiated by clicking on the user group icon
on their homepage. If there are any existing
groups they will be listed here. Otherwise it
will be empty, with the option of creating a
new group. Clicking on the new group option,
the administrator then has to insert a name
for the group and a description.
The administrator also has the option of
allocating a unique group key, enabling users
to self register to a group. He can also define
the number of the maximum key uses to
restrict the number of the users who will be
able to join the group.
User groups (3)
Creating a group
o The administrator can also define the default
user type for the members of the group. In
this case, the users that use the group key
will be enrolled to the group's
lessons/courses having this type.
Furthermore, if the administrator have set
the group to be default, then new users will
be assigned to the group's lessons with the
selected type.
User groups (4)
Default user group
o When creating a group the administrator has
the ability to set it as the Default user group,
by clicking on the corresponding check box.
Checking this will make all new users
registered to the platform, to be
automatically assigned to this group.
Please note that only one group can be the
default system group. As a result, new default
group selections replace the previous ones.
User groups (5)
Assigning group users
o Administrators can assign users manually to a
group by ticking the check-box, as shown on
the right.
Assigning group lessons/ courses
o To assign a lesson to a group of users, enter
the "group lesson" tab shown on the right.
o After this selection is made, the users who
will enroll to the group will be automatically
assigned to the groups' lessons. In case that
the group has members in it and we want to
add a new lesson to it, we have to click on
the link: "Assign selected lessons to group
users" , so that the existing users will be
assigned with the new lessons defined.
o The same process applies for assigning
courses to the group.
We hope we gave you a good foundation
for using PaperTalent in the role of branche
administrator. From here you can dive further
into the advanced functions to give you even
more insights of the possibility this platform
offers you and your student.
If you have any questions or suggestions, do not
hesitate to contact us. We’re happy to help you.

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