Before application

Report
NROTC Scholarships
2014-2015
NROTC Program
Updates and Reminders
er
v
m
lS
m
a
Na v
March 2014
and
Mr. Tom Glazer
i ce
Tr a i
Co
g
ni n
1
Topics
 Program Changes
Timeline
System Generated Emails
Selection
Placement
Medical
Advice
Applicant
Interviewer
Oh, By the Way…
Who do I contact
Don’t, Don’t, Do Not…
2
FY14 Program Changes
•
Must have minimum SAT/ACT scores to be eligible
 Top 10% waiver no longer in effect
•
Student may be a member of an NROTC Unit and apply to the national
board
 College Program MIDN are now eligible to apply to national board
 30 college credit limits still in effect
•
New Forms






•
Officer Interview form
Counselor evaluation form
Application Check Sheet
Processing Checklist
Application Checklist
ISR Checklist
Better visibility on location of application
 “NSTC Received” means we have received the hard-copy part of the application.
 Due to number of apps received it may not become “Board Ready” for a few weeks.
3
FY14 Program Changes
• Email to all applicants
 System generated when they submit
 Tells them
•
•
•
•
•
•
They must take additional action
Contact their Coordinator
Conduct officer Interview
Complete forms
Monitor status on website
Contact CGO if they have any problems
• Updated Contact Tab on public facing website
 NROTC Coordinators must validate height and weight
on the application checklist
4
Application Timeline
First Board
26 Aug
Electronic
Application Opens
1 Apr
Electronic App
Closes
31 Jan
JUNE
AUG
SEPT
Last Board
7 Apr
7
omplete Electronic Application
Mar
Completed Package
to OD Deadline
All Applicants Notified
of Decision
College Signing Deadline
MAY
SEP
Selectees Report to
College
Complete all Application Requirements
Medical Exams and Qualification
College Admission Decisions
Junior Year
Senior Year
Summer following Junior Year
Summer following Senior Year
5
System Generated Emails
•
Email to all applicants that have started but have not accessed their
application recently
 Generated 30, 60, 90 days since the last time the application was accessed
 Tells them
•
•
•
•
They have not complete their application
They must complete and submit by 31 Jan in order to be considered
Contact their Coordinator if they have questions
Email to all applicants who have started but have not submitted their
application
 Generated 30 and 10 days prior to website closing
 Tells them
•
•
•
They have not complete their application
They must complete and submit by 31 Jan in order to be considered
Contact Coordinator if they have questions
6
Scholarship Selection Notification Process
• “Select scores” are set and then decreased throughout the year
 Many students go into “Pending Decision” status for multiple boards
• When website closes (31 Jan):
 First “non-selects” announced
 No additional/update info is accepted
• Applicants are kept informed through the website
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

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
https://www.netfocus.netc.navy.mil/nrotc/candidate_app/status_scholarship.aspx
At Recruiter Level for Processing
At NRC level for Processing
At NSTC, for Processing
At NSTC, Board Ready
• Application is being reviewed by the board but no decision has been made.
7
Placement
 Each NROTC Unit has a scholarship cap
Navy & Marine
In-state and Out-of-State
 Initial placement is done by OD based on:
 Individual’s preferences
 Quotas available.
 First Choice school is not guaranteed!!!
If a unit is full – can be placed on the wait list.
Need written request from applicant
Limited to 3 wait lists
Wait list is limited to 25
If applicant has a placement issue they must contact NSTC
placement office:
[email protected]
8
Medical
• Once selected, DODMERB is notified that applicant needs a
physical
 DODMERB notifies Concorde
 Concorde contacts applicant and schedules physical
• DODMERB may PQ or NPQ
 If NPQ, BUMED may recommend waiver
•
•
If CNSTC approves waiver – good to go
If CNSTC disapproves waiver – end of the line
• Once PQ, must notify Unit if medical condition changes
• If not PQ by start of semester
 Will have to pay tuition up front but may be reimbursed if eventually
PQ.
• Useful websites:
 www.dodmets.com
 www.dodmerb.tricare.osd.mil
9
Advice for applicants
• Be thorough and complete in
application
– Answer both questions
• Project activities for senior year
• Provide details of activities not
listed in application
• Apply to all college choices (5)
– Be realistic in school choices
• Do not wait for selection decision
to apply to colleges
• Ensure contact information is
correct and current
• Issues considered by the
Board:
– Character
– Leadership
– Athletics
• Physical fitness
– Academics
– Service
10
Advice for the Officer Interview
• Interview is EXTREMELY important in selection
process
• MAKE A RECOMMENDATION!
• Conduct in person if possible
• Do not repeat application information
 Enhance application with additional information obtained
during interview
• Marks should be justified by words
• Check for cut and paste errors
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OBTWs
• Know who your Interviewers are and that they know what they are
doing
 Use NROTC Unit personnel if possible
• Nurse Option is not a path to be a Doctor.
• Navy Option can be a Doctor but it’s a very, very small number
that are asked to go.
• No update material accepted after website closes (31 Jan) unless
requested by CNSB via our CGO.
• Requests to change Program Option must be received a week
before website closes.
• Don’t hold packages, process as soon as you can.
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OBTWs
• Must process all qualified applicants who “hit” submit before
website closes.
 If not, make sure you can document why not.
 Refer non-qualified applicants to CGO office to discuss other
scholarship/commissioning options
• Update the contact roster on the website
• College credits/transcripts.
 For those students currently in college, credits count and transcripts
are required for:
• Up through the Spring term for those submitting after May.
• Up through Summer term for those submitting after August.
• Up through the Fall term for those submitting during January.
13
OBTWs
• Applicant’s name must appear on the SAT/ACT score sheet
 Name can not be handwritten.
• Transcripts must be dated and signed or have the school seal
• Questions on SOU and Debarment forms must have applicants
hand written initials not typed or “X’s”.
• Ensure Recruiter contact info is correct on the application check
sheet
• Copies –if you can’t read it or are having a hard time reading it,
don’t send it.
 The Board Members won’t be able to read it and will ask for better copies causing a
delay in the selection decision
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OBTWs
• Officer Interviews:
 An SNSI/NSI can do the Officer Interview OR the Other Teacher evaluation
but they cannot do both.
 SNSI/NSIs are not Math teachers or Counselor so they can't do those
evaluations.
 If parents are military; can’t do the Officer Interview
•
Teacher Evals:
 A "regular" teacher can do a Teacher evaluation AND (if dual-hatted) do the
Counselor evaluation.
 Home-Schoolers:
• Mom and Dad can only do one each, someone outside the family has to do one of the
three:
• Math-Mom, Other-3rd person, Counselor-Dad
• Math-Mom, Other-Dad, Counselor-3rd person
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OBTWs
• Physical status is updated on the NROTC website daily via a link from the
DODMERB website. So we see the same status you or the applicant sees.
• If an applicant contacts you and ask about the status of their physical, ask them
if they have logged on these websites to check their status.
 www.dodmets.com
 www.dodmerb.tricare.osd.mil
•
•
If not, tell them to check there first.
If they have checked and they have been in the "pending waiver" status for
about 3 months, then have them send an email to:
 [email protected]
•
 Stating that they have been waiting for a waiver determination for 3 months
and want to know what the delay is.
We’ll find out what’s happening and respond to that email.
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OBTWs
• Ensure correct graduation date is entered on the checklist
• If an application is missing something we’ll notify you
 App flagged in the system with note regarding missing info
 If we get the correction, we’ll continue to process application
 If we don’t hear back from you, we’ll return the electronic portion of the
application to NRC
• You lose credit for that application
• Know who the NROTC POC’s are in your area?
 They want to do the Interviews
• Know who the NJROTC POC’s are in your area?
 Area Manager
 SNSI/NSI
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Who do I contact?
• CNRC
LCDR Pederson (901-874-7684)
 Stacking Report
 Quotas/goals
 Move app from one NRD to another
• NETPDTC (Carol Heckert or Scott Martin)
 Flag colors
 System issues
 Un-submit O/Is & teacher evals
• [email protected]
• “NROTC website/admin Issue” in the subject line
18
Who do I contact?
• OD2
Before application is submitted
• Candidate Guidance Office:
• 1.800.NAV.ROTC, Option 3, Ext 0,1,2 or 3
• [email protected]
After submitted but before selected
• Updates/changes, requests to withdraw or change program
• Selection Office: (850)-452-3981/9393
• [email protected]
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Who do I contact?
• OD2
After selected
• Questions about placement or a school change request
• Placement Office 850-452-9419/9380
• [email protected]
Medical or Nurse questions
• Medical Office 850-452-9388
• [email protected]
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Don’t, Don’t, Do Not…
• Let an applicant ship to RTC prior to a decision being made on
application
 Needs to withdraw in writing
• Let your phone roster go stale
 Ensure voice mails are set up
• Have unprocessed applications after 7 Mar without a good
(defendable) reason
• Make promises you can’t keep
 Specific board
 Placement
• Present “The Big Check” without verifying:
 Accepted the scholarship
 Admitted to school
 Physically Qualified
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NROTC NSTC Perspective
Questions for Mr. Tom Glazer
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