What is e-FMS?

Report
e-FMS
DEPARTMENT OF RURAL DEVELOPMENT
UTTAR PRADESH
STATEWISE e-FMS COVERAGE AREA
E-fms LOCATION
S.NO.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
State
MADHYA PRADESH
RAJASTHAN
KARNATAKA
GUJARAT
UTTAR PRADESH
CHHATTISGARH
MAHARASHTRA
PUNJAB
HIMACHAL PRADESH
KERALA
ANDHRA PRADESH
JHARKHAND
HARYANA
TRIPURA
SIKKIM
WEST BENGAL
DAMAN & DIU
PUDUCHERRY
GOA
JAMMU AND KASHMIR
TAMIL NADU
UTTARAKHAND
Total
DISTRICT
48
32
29
26
18
16
14
7
5
5
4
4
3
3
2
2
2
2
1
1
1
1
226
BLOCK
313
249
176
223
220
146
130
51
25
38
220
49
17
24
14
19
2
4
6
8
13
6
1953
PANCHAYATS
23162
9196
5630
14201
14471
9824
10507
4736
1103
242
4102
839
874
490
102
219
10
12
120
298
633
403
101174
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What is e-FMS?
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e-FMS is expanded as “Electronic Funds Management System.”
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e-FMS software, an independent tool developed by the National
Informatics Centre for facilitating online transfer of funds to the
beneficiary accounts, exclusively for the beneficiaries coming
under the “Mahatma Gandhi Rural Employment Guarantee Act
(MGNREGA).”

The e-FMS serves to online transfer of funds seamlessly and on
real time basis to the beneficiary accounts those are validated
and updated in MGNREGS MIS.
Why e-FMS?
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Real Time Transfer of Funds to beneficiaries;
To reduce delay in payments;
To avoid un-necessary parking of funds at various levels;
To eliminate middlemen activities;
Digital Signature Certificate (DSC) based authorization and
authentication;
To do away with paper work thus “Green Environment”;
To implement e-Governance initiatives;
The benefits of reduced administrative costs;
Optimum utilization of funds released for the developmental
programmes;
Increased efficiency;
Simplified book-keeping;
Ease of Audit and obtain Utilization Certificate;
Greater security;
Achieve Transparency.
Activities to be undertaken by State: e-FMS
 Identification of Key Bank(s) by the State.
 Signing up of an Agreement/MoU between the State and the Key
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Bank(s) to enable a seamless electronic payment mechanism.
Co-ordination with the selected Key Bank(s) for Interfacing
NREGASoft with the Bank’s Core Banking System.
Updation /verification & Freezing of bank accounts of stake
holders.
Identification of payment level with signatories at that level.
Issuance of Digital Signatures to all Approving Authorities,
typically an Accountant and the Program Officer at every Block
and the District Program Co-ordinator at every District, in the
State.
Training the Approving Authorities on the usage of Digital
Signatures for approving the payments.
Positioning adequate technical manpower at State / District for
handholding and troubleshooting support on a daily basis.
If using offline version of NREGASoft, the e-FMS location must
make effort to move to online version of NREGASoft.
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Registration of
Worker
Issuance of
Job cards
Preparation of MB
By Engineer
Preparation of Wage
slip & Wage list
Material
List preparation
Demand for
work
Daily
Attendance
Work
Allocation
Generation of
E-Muster
Preparation of FTO
debiting Account wise
First Signatory
Second Signatory
Admin Expen. List
preparation
Copy of FTO
saved on State
Archive
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Verification of Bank A/c of
Stakeholders
Account Number details of MGNREGA workers of one GP
downloaded for validation and freezing
Updation of A/c Details
of Stakeholders
Freeze Worker Account
Generate Wage List
Generate eMuster Roll
Generate
Wage List
WAGE LIST GENERATION
Select the payment through EFMS and
Click Send Wage list For Payment Command Button
Se
The Wage list is created successfully and
the Wage list contains a unique number like 2412021WL00001 ;
Send wage list for payment.
Generate FTO
 View the wage list records in
“ Generation of FTO by First Signatory “
 Then verify the correctness of records and then
select by Clicking check boxes.
 Click the Proceed Command Button, a FTO (Fund
Transfer Order) will be generated.
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After Clicking the Authorize Button
FTO is generated 2412021_090412FTO_1
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
After some time, the FTO will be forwarded to next level.
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Approve and Send FTO to Bank by PO/ BDO
 Login to “Approve and Send FTO to Bank by PO/ BDO” under
“District/ Block Administration” option available in NREGASoft.
 Now the FTO
signed by Accounts Officer and not signed by
PO/BDO will be available in his module.
 Then the BDO will approve the FTO by adding the Digital Signature
to the FTO or reject the FTO with suitable reason.
 The FTO will be digitally signed and sent to the Nodal Bank
server as soon as PO/BDO presses the approve Button.
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
After some time, the FTO will be forwarded to next level.
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What is DSC:
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A digital signature authenticates electronic documents in a similar
manner a handwritten signature authenticates printed documents.
This signature cannot be fictitious and it asserts that a named
person wrote or otherwise agreed to the document to which the
signature is attached.
The recipient of a digitally signed message can verify that the
message originated from the person whose signature is attached
to the document and that the message has not been altered either
intentionally or accidentally since it was signed.
Also, the signer of a document cannot later disown it by claiming
that the signature was fictitious. In other words, digital signatures
enable the "authentication" and assuring the recipient of a digital
message of both the identity of the sender and the integrity of the
message.
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DSC MANAGEMENT
Apply for DSC
• Visit the site nicca.nic.in
• Click on download DSC request Form
• Print the form
• Click on class II for the item 2 - class of
certificate required
• Click on Individual Signing and encryption for
the item 3 – usage of DSCs
• Fill the form
• Attach the DD of required amount and give to
state/district NIC Centre
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Installation of Digital Signature
 Visit the site http://nicca.nic.in
 Click the Option “ Download Smart Card /USB e-Token Driver”
 Download Star Key/ G&D Safesign Identity-Client (Zip Format)
 Extract the Zip file and then in the Star Key folder contains 2 files.
 SafeSign-Identity_Client-3.0.00-32-ADMIN-Full.exe(For 32 bit Machine)
 SafeSign-Identity_Client-3.0.00-32-ADMIN-Full.exe(For 64 bit Machine)
 Now attach the DSC token in USB port of the computer.
 Then go to (Internet Explorer  Tools  Internet Option  Content
Certificate)
 It will show your DSC Certificate.
 If Token is shown, now your machine is capable of using DSC Tokens.
 If DSC certificate is NOT shown, then the driver is not installed properly
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Enrollment of Digital Signature
 It is one time process.
 To enroll
Digital Signature, connect the DSC to USB of the
computer.
 System will check Java JRE on your machine. If it is not there,
Click Dist/ Block Administrator of NREGASoft.
 Select the link “Generate FTO by Accountant”
will show link “Download Java JRE and Install”.
Download and install Java JRE on your machine.
 Then it
 To enroll new DSC on Your Machine Connect the digital
signature USB token to the USB port of your machine.
 System will show all available DSC no. of your Machine
Including the One in USB token if USB token is connected to
your Machine.
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Enrollment of Digital Signature (Contd.)
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Select the DSC to be used for NREGA e-FMS.
System will check for expiry date of DSC. If expired you have to
get it renewed from issuing authority(NIC)
If DSC if valid it will prompt for PIN Number. Enter PIN number. If
PIN number is correct you are enrolled in NREGASoft.
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Signatory Management
• State may identify the payment level.This can be done through
State DBA.
• Two signatories may be identifed at each payment level.
• State/ District DBA has been provided with following options to
manage signatories:1.
Transfer of Sig. from one location to another or from first level to second.
1.
2.
State/District DBA may record the transfer or promotion of signatory. If not
recorded by the DBA and if signatory try to enroll from different location
,NREGASoft will block his DSC from both locations and he can not sign from
anywhere. State DBA /District DBA only can unblock this DSC token.
If more than one location is assigned to one signatory
1.
State / District DBA will record the assignment of different locations assigned to a
signatory. In such cases as soon as he enrolls for one location he will
automatically enrolled for other location. If the signatory tries to enroll for any
location other than this . His token is blocked from all location. State DBA
/District DBA only can unblock this DSC token
3.
Promotion / Leaving out of system
4.
Unlocking the locked DSC token
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Payment of wages through eFMS
• Accounts of workers are verified and frozen (NREGA officials).
• nrega E-FMS debit account may be entered into system (state DBA).
• HO. Account /cooperative bank accounts in commercial bank may entered in
NREGASoft (state DBA).
• Payment model of state may be identified (state DBA)
• Musterolls may be entered (MIS data entry Agencies)
• wagelist lists are generated as per payment model ,payment details are entered
on wagelist and wage list is send for payment (MIS data entry Agencies) .
• System will freeze all records of muster rolls and wage list.
• Now first signatory will login and enroll himself if not enrolled earlier.
Signatory will choose the wagelist and select/reject/deferred every transaction
(first signatory).
• System will show summary of the amount passed in the FTO and if he is
satisfied then he will digitally sign the FTO (first signatory).
• Secoind signatory will digitaslly sign /reject the FTO signed by first signatory
(second signatory).
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Payment of Material through eFMS
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Accounts of Vendors are verified and frozen (NREGA officials).
DPR of works may be corrected and frozen (NREGA officials)..
State DBA may identify various types of taxes which can enlist in material bills along with
Categorisation state tax,central tax and who will pay them vendor or government.(State
DBA )
State may identify account at district level for state and central tax.
Work wise Material bills are entered into system (MIS data entry Operators)
Material list is generated and send for payment (MIS data entry Operators).
Now first signatory will login and enroll himself if not enrolled earlier. Signatory will
choose the material list and select/reject/deferred every transaction (first signatory).
A transaction in material can be up to one lakh for a work or the amount unspent on
material head on that work as per DPR ,which ever is less.
System will show summary of the amount passed in the FTO and if he is satisfied then he
will digitally sign the FTO (first signatory).
Second signatory will digitally sign /reject the FTO signed by first signatory (second
signatory).
The material cost will be transferred to vendor account,T axes are transferred to the
account defined for taxes.
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Payment of Administrative
Expenditure through eFMS
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Accounts of Vendors/service providers are verified and frozen (NREGA officials).
List of employees with their accounts may be entered ,verified and frozen.
DPC,PO and GP (as per defined payment model) are loowed to generate the admin. Exp
list.(NREGA officials)..
Enter head wise admin list
All states may give the list of permisssible subhead for the head specified by MoRD.
Admin list is generated and send for payment (MIS data entry Operators).
Now first signatory will login and enroll himself if not enrolled earlier. Signatory will
choose the material list and select/reject/deferred every transaction (first signatory).
A transaction in admin.exp can be up to limit set by state DBA for that District.,
System will show summary of the amount passed in the FTO and if he is satisfied then he
will digitally sign the FTO (first signatory).
Second signatory will digitally sign /reject the FTO signed by first signatory (second
signatory).
The bill cost will be transferred to vendor/service provider account,Taxes are transferred
to the account defined for taxes.
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Rejected transaction handling
• When a rejection of transaction is there in the response.
– The response is integrated in NREGASoft
– An entry of receipt is made in Nregasoft maintained e-FMS account and
stakeholders account .
– Account of worker is unfrozen and account details are cleaned so that it can
not participate in next FTO.
– The account details will be entered again which is enforced by NREGASoft as
Account details are mandatory at the time if demand for work ,if the location is
not exempted for payment trough account.
– Account if frozen before it can participate in next FTO.
– Separate wage list need to generated for rejected transactions and FTO will be
generated and then credit will happen as it is happening in normal cases.
– There is a report for rejected transaction with background colour coding
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Red if transaction is rejected and no further action is taken
Blue if transaction is rejected and FTO is generated again by NREGA stakeholder
Green if transaction is rejected and FTO is generated again by NREGA stakeholder and
bank has credited the account
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Maintenance of stakeholder
account
• Account will be maintained for each payment authority in
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NREGAsoft.
The entries in these accounts are notional.
As soon as the second signatory sign the FTO ,an entry of receipt
and payment of amount equal to FTO amount will be done in
nregasoft account of that authority.
NREGASoft also maintains the e-FMS account as entered by state
DBA.
The system makes an entry of debit of FTO amount in e-FMS
account .
Second signatory can sign an FTO if enough balane is there in eFMS account.
Fund in e-FMS account can be transferred through normal fund
transfer process of NREGA.
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Reconciliation of e-FMS account
• State may set reconciliation team for each e-FMS account
• Receipt in e-FMS account can be from:
– Fund received from state fund
– Interest earned
– Refund from fail transactions
• Withdrawal from e-FMS account will happen only through transactions in FTO.
Reconciliation mechanism
• Bank will give daily account statement of e-FMS account On SFTP server.
• NREGA maintained e-FMS account will be compared with the bank account statement
of e-FMS account
– Credit Mismatch
• Credit in NREGASoft account but not in bank account
– Wrong entry in NREGASoft
– Delay in credit in Bank
– There is failure of transaction reported but mount is not credited into account
• Credit in Bank account but not in NREGASoft account
– Entry not made in NREGAsoft
– Date/amount entered in NREGASoft is not correct and hence can not be matched.
– Debit mismatch
• Debit in NREGASoft account but not in bank account
– Delay in processing of FTO
• Debit in Bank account but not in NREGASoft account
– Wrong transfer by bank
– Deduction of some charges by bank
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Processing at Bank
 The Bank has Provided IP address of one machine to NREGAsoft
and only that machine of the bank can access the FTOs in their
specified folder.
 Bank will take these FTOs and Convert them to their CBS format.
 All transaction Where the debtor and creditor bank is same will be
get processed through internal CBS system.
 All transaction Where the debtor and creditor bank are different will
be transacted through NEFT.
 Bank Will Send the Response of Each transaction within 24 hours
back to NREGAsoft.
 Standard XML format is used to share information between
NREGAsoft and bank.
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