Office Discipline Referral Spreadsheet

Report
Office Discipline Referral
Spreadsheet
(PBIS ODR Spreadsheet)
Support Presentation
Significance
• Can be used to summarize your office
discipline referral data monthly
• Can assist with problem-solving
• Will be submitted annually to NCPBIS by all
schools implementing PBIS
Documents to support ODR
Spreadsheet
• NCWISE
– Directions
– ODR Spreadsheet for NCWISE 2012-2013 excel 03
– ODR template for NCWISE export blank 2012-2013
final
• SWIS
– Directions SWIS
– SWIS ODR for SWIS export blank 2012-2013 final
excel03
– SWIS ODR for SWIS export blank 2012-2013 final
– ODR spreadsheet and SWIS export crosswalk
ODR template for
NCWISE export blank
2012-2013 final
Directions for
exporting the
Positive Behavior
Support
Discipline Report
from NCWISE
Request Access to NCWISE Reporting
Hub
• If you are a school team member you will
receive school level access.
• If you are a district PBIS coach/coordinator
you can request LEA access.
– If you export data for entire LEA you will need to
know school code numbers in order to separate
the data by individual school.
EXPORTING THE DATA FROM
NCWISE
http://reportinghub.ncwise.org
1. Click Report Search
2. Search for “Positive
Behavior Support Discipline
Report”
1. Find “Positive Behavior
Support Discipline Report”
and check the box.
2. Click on “Add to My
Preferred Reports.”
Click on “My Preferred Reports”
In the future
you will not
have to search
for your report.
You can go
directly to My
Preferred
Reports.
Check the box next to the PBIS
Discipline Report.
Click on “Run Reports”
Click the + next to the School or
LEA Level Queries folder.
Double click on the Positive
Behavior Discipline Report.
Your data will show up here.
Select “Tab” as the
Separator.
Check “Quotes.”
Check “Column Headers.”
Check “Blank=“null”
Click the Download Extract
Button.
Select “Save”
Select the location where
you will save the file.
Be sure to add the “.xls” or
“.xlsx” extension.
Type the name for the file
Click Save.
Open your excel data file.
PASTING THE EXPORT INTO THE
ODR SPREADSHEET
Click on the first cell and hold the button.
Scroll over to column N and down to
highlight all of your data.
If you have district
access you will
need to select the
data for each
school using their
school code.
Right click. Select copy.
Open the ODR Spreadsheet.
Select the “Paste your data
export” workbook tab.
Click on the mauve box.
Right click. Select Paste.
Your data will be pasted in
the workbook.
Click on the “ODR
Spreadsheet” workbook tab.
Your export data will be
summarized in the light blue
columns.
There are 5 orange boxes with
the total number of discipline
referrals. Check to ensure the
total is the same for all 5
orange boxes.
Enrollment
by race
should
equal the
total
enrollment.
You will need to enter
information into all of
the light yellow boxes.
-school demographic
information
-# of school days
- Enrollment by
race/ethnicity
All white boxes will
automatically calculate the
percentage and totals for that
item.
SUMMARY DATA CHARTS
All data summary charts are
available by selecting the
particular workbook tab of
the chart you would like to
review.
Click the
right
arrows to
view
more
reports.
ODRs/100/day/month
ODRs by Race/Ethnicity
ODRs/100/ day/month
2011-
Jones Elementary
0.30 School
60.00%
2012
Jones
Elementar
2011y 2012
School
50.00%
0.25
40.00%
0.20
Percentage…
30.00%
0.15
20.00%
0.10
10.00%
0.05
0.00%
0.00
ODRs by Grade
ODRs by Location
Referrals by Grade Level
Jones
12 Elementary
School
2011-2012
10
Jones
12 Elementary
School
10
8
8
6
4
6
2
4
0
2
0
pre- K
K
1
2
3
4
5
6
7
8
9
10
11
12
Referrals by Location
2011-2012
1
0.9
0.8
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0
3 RO: Assault on…
5 RO: Possession of…
6 RO: Possession of…
7 RO: Possession of…
8 RO: Possession of…
9 RO: Possession of…
17 RO: Possession…
20 RO: Alcohol…
43 RO: Bomb threat
48 RO: Use of…
49 RO: Use of…
50 RO: Use of…
53 RO: Burning of a…
54 RO: Sale of…
55 RO: Sale of…
56 RO: Sale of…
57 RO: Sale of…
87 RO: Possession…
88 RO: Distribution…
1
0.8
0.6
0.4
0.2
0
10 PD: Robbery…
16 PD: Kidnapping
15 PD: Taking…
14 PD: Sexual…
Referrals by Incident Type: Unacceptable Behavior
13 PD: Sexual…
12 PD: Rape
ODRs by Reportable Offense
Referrals by Incident Type:
Reportable Offense
2 PD: Assault…
Jones Elementary School
1 PD: Assault…
12
4 PD: Homicide
Axis Title
ODRs by Type of Behavior
2011-2012
10
8
6
4
2
0
ODRs by Persistently Dangerous
Referrals by Incident Type:
Persistently Dangerous
Reminders
• Be sure to save your export as an excel
document.
• Export your data monthly to have the most
accurate and up-to-date information available
because data transitions occur throughout the
year.
• Check your totals for accuracy.
• Your data will only be meaningful if it is
entered accurately and completely.
SWIS Users
• All support documents are provided to do the
same export process from SWIS.
• The export will address all fields except
ethnicity/race. This data will have to be
entered manually.
• You will likely only complete this process at
the end of the year and use your SWIS reports
to problem-solve at your monthly meetings.
Questions?
Please feel free to contact:
• Your regional PBIS Coordinator
• Cayce McCamish
– [email protected]
• Heather Reynolds
– [email protected]

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