Functioning of Ward Committees - Bergrivier - Adv Hanlie

Report
BERGRIVIER MUNICIPALITY
SALGA WC PEC ENGAGEMENT
WEST COAST DISTRICT MUNICIPALITIES
17 OCTOBER 2013
ADV H LINDE
PRESENTATION MANDATE
• Functioning of Ward Committee
• Institutionalisation of ward committee
members
• Public participation beyond ward committees
COMPOSITION OF THE BERGRIVIER MUNICIPALITY
COUNCIL
Working together for a better
Bergrivier
COMMUNITY
ADMINISTRATION
1.
Verwelkoming
INSIDE THE COMMUNITY CIRCLE
Sport
Tourism
Arts and
Culture
Agriculture
Education
Business
Religion
Other sectors: Safety and Security; Social Development;
Environment and Climate Change; Health;
Media/Communication and Others (Animal Welfare)
Council
Community
Admin
COMPOSITION OF THE COMMUNITY FOR PUBLIC
PARTICIPATION PURPOSES
PUBLIC MEETINGS
SECTOR
ENGAGEMENTS
WARD
COMMITTEES
IDP
REPRESENTATIVE
FORUM
PUBLIC MEETINGS
• Public meetings are held in each town at least twice a year.
In previous years meetings were held in each ward and
town resulting in 11 meetings per series. This year we
reduced it to 7 in order to promote integration of towns
and save on resources.
• In September an IDP Review meeting is held to provide the
community with feedback on progress made with the
implementation of the current years IDP and to review the
community’s needs and priorities for the next IDP Review.
• In April a draft Budget and IDP Review meeting is held
where the above documents are presented for public input.
SECTOR ENGAGEMENTS
• Sector engagements were implemented to address the
following challenges:
– Ward Committees are not fully representative of all sectors
– Sectors were not organised and were unable to talk to the
Municipality and other stakeholders from a unified
perspective
– The same sectors are operational in different towns but
did not work together for the benefit of the Bergrivier
Municipal Area
– Related sectors did not communicate with one another
• The Municipal area was divided into 14 sectors and a public
invitation was issued to organisations to register on our sector
engagement database.
SECTOR ENGAGEMENTS
SOCIAL
DEVELOPMENT
EDUCATION
AND TRAINING
BUSINESS AND
FISHERIES
HEALTH
RELIGION
TOURISM
AGRICULTURE
MEDIA
ENVIRONMENT
AGED
ARTS AND
CULTURE
SPORT
SAFETY
YOUTH
SECTOR ENGAGEMENTS
• The Municipal Manager is in process of engaging with each sector
on an individual basis.
• In order to alleviate the problem of more meetings for all
stakeholders, engagements are designed to fit in with existing
structures eg all Circuit Headmasters meet on a regular basis and
the Municipal Manager’s sector engagement becomes part of that
agenda.
• The following are the envisaged outcomes:
– Each sector will establish an umbrella body which will be the
mouthpiece of the sector when dealing with the Municipality
(this is especially important for the IDP review process)
– Joint planning and development of the Bergrivier Municipal
Area
• The process is proving to be very successful.
WARD COMMITTEES
• Ward Committees were established for all seven wards.
• Ward Committees are elected on a sector and geographic basis
• A challenge is that there are 14 sectors within the Municipal Area
and the Ward Committee may only have 10 members. In addition,
not all sectors are equally active within each ward.
• Six of the seven are functional, but challenges are experienced in
Ward 5. The challenges are attributable to the rural nature and
political instability within this ward. This Ward Committee will be
fully functional by the end of the year.
• Ward Committees meet on a quarterly basis, but if necessary they
meet more often.
• Ward Committee members are involved in projects that are rolled
out in the various towns eg Madiba Day, Wonderbag roll out for
World Environment Day etc.
WARD COMMITTEES
• Ward Committees most important role is their participation in the IDP
Review and budget process:
– During September an IDP Review meeting is held to review the
community’s priorities and reassess priorities for submission at the
IDP Review public meetings
– During April a draft Budget and IDP Review meeting is held to solicit
inputs on the draft documents. This meeting takes place about a week
after the public IDP Review / Budget meetings to give ward committee
members time to liaise within their sectors. These inputs are then
considered by the Budget Steering Committee.
• Ward Committees are also the basis of the Neighbourhood Development
Planning Process and 2 of our Ward Committees participated in the
development of such a plan for Porterville this year and another Ward
Committee will participate in the development of a neighbourhood
development plan for Noordhoek (Velddrif) early next year.
IDP Forum Meeting 19
September 2013
Agriculture, Business
and Tourism Sectors
Challenge: Getting the right mix
of people and strategic level
representatives
IDP REPRESENTATIVE FORUM
• IDP Representative Forum meets at least twice a year.
• The IDP Representative Forum is a platform for sector
representatives and Ward Committee representatives to
plan for the development of Bergrivier Municipality in a
holistic manner.
• Provincial Departments and the WCDM are invited to these
engagements, but securing attendance is still a challenge
• In September an IDP Review meeting is held to provide
sectors with feedback on progress made with the
implementation of the current years IDP and to review
sector needs and priorities.
• In April a draft Budget and IDP Review meeting is held
where the above documents are presented for sector input.
Challenges
• Ward Committee system not link to real sector
representatives.
• Timing of District and Provincial IDP Forums
(not in time to present feedback to the public)
• Level of representatives at IDP Forums
• Non-attendance from District and Province at
Forum meetings
Thank you
Questions/Comments
Adv Hanlie Linde
Municipal Manager
Bergrivier Municipality
022-9136011/2
0834481231
[email protected]

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