ch02-Casex - Gonzaga University

Report
Chapter 2
Information Systems for
Collaboration –
Case & Exercise
Jason C. H. Chen, Ph.D.
Professor of MIS
School of Business
Gonzaga University
Spokane, WA 99258 USA
[email protected]
Dr. Chen, Management Information Systems
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Instructions on Web and other assignments
1. Send an email to me when you complete the Web
assignments and follow the instructions below:
What/How you should turn in: email me with the following
information (Fail to provide me with ALL information, you will
lose major points)
a) To: [email protected]
b) Subject: BMIS235-03 Web#2
(or BMIS235-04 Web#2)
c) Message :
http://barney.gonzaga.edu/~your_userID
<Your Full Name> at the end of the message line
2. Complete the online quiz on time and you are responsible for
the Internet connection. No make-up quiz unless it is system
failure.
3. Always check your grades posted on the Bb and see me if
there is any questions.
Dr. Chen, Management Information Systems
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In-Class Exercise
• UYK#2(a thru g); p.69
• Q#2: List and explain the most important
feature you experienced with exercise (e.g.,
how Google processed the changes to your
document)
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#2)
•Edits and changes were made to the document
from both accounts in a real-time basis. Each
version was maintained by the system so that
revisions can be monitored.
•A great tool for “collaboration” among the
business partners (or project members).
•It is also with the feature of “cloud
computing” as the users do not need to
install/maintain any software on their client
side.
Dr. Chen, Management Information Systems
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Video
• Video: 2a. Introducing a new Google
Docs(1m47s)
• Video: 2b SharePoint in Plain English(3m4s)
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Case Study 2:
Eating Our Own Dog Food
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Case Study 2:
Eating Our Own Dog Food (cont’d)
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Case Study 2:
Eating Our Own Dog Food (cont’d)
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1. In your own words, define dogfooding. Do you think
dogfooding is likely to predict product success? Why or why not?
When would dogfooding not predict product success?
•
•The term is used to describe an organization that utilizes its own
products in its day to day business operations. A company that
demonstrates commitment to its own products by using them
exclusively should gain useful insight into the products’ actual
performance in realistic settings.
•Assuming those insights are used to improve the product, then it
seems likely the product has an increased likelihood of success.
•If the use of the product is mandated but is done only for
appearance (e.g., a car dealer that requires its salespeople to drive
only the car brands sold by the dealership), then dogfooding
probably does not predict product success.
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2. Explain how this team uses the shared whiteboard to
generate minutes. What are the advantages of this
technique?
•
•The whiteboard was used by the meeting participants to list
the initial agenda, create new task lists, and indicate task
completion.
•Once the whiteboard contents were saved, there was no
forgetting of the topics discussed, completed, or planned (a
common occurrence in meetings when note taking is absent
or spotty).
•All the accomplishments and plans from the meeting were
recorded on the whiteboard and saved as a resource for the
team.
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3. Explain how this team uses alerts. Summarize the
advantages to this team of using alerts.
•
•Alerts were established so that when a task was added to the
task list and assigned to team member, that member received
an email notifying him/her of the task.
•This way the alert brought the new task to the attention of
the right person in a timely way.
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4. Summarize the advantages to this team of using Lync.
•
•Lync is used to enable the team members to communicate
collaboratively. Lync allows team members to use email,
instant messaging, and audio / video calls.
•Color coding is used to indicate team member availability.
Team members can also share their desktops, share programs,
and see and contribute to a shared whiteboard.
•Teams can also utilize surveys and polls and conduct
webinars with Lync, but this probably was not needed in this
context.
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5. Summarize the advantages to this team of using SharePoint.
•
•SharePoint is a powerful tool for content sharing.
•SharePoint enabled this team to
– keep track of many documents that were evolving through
a series of edit/review cycles,
– keep track of many tasks; and
– communicate effectively despite being geographically
dispersed.
•As a result, the team was able to complete work on a
big project efficiently and effectively without the
expense and hassle of traveling.
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