AGM - ETSA

Report
Biennial General Meeting
26 September 2014
Agenda
 Constitution






Preamble
Vision and Objectives
Membership
Conference
Biennial General Meeting
Management
 Financial Report
 Conference 2015
 Election of Office Bearers
Constitution: Preamble
 Eye Tracking South Africa (ETSA) is an interest group of
researchers as well as academic, industry, clinical and private
users of eye-tracking technology. ETSA will provide an
opportunity for South African researchers to collaborate with
international peers, bring experts to South Africa to share their
expertise, and increase awareness and use of the human
interaction and gaze analysis applications of eye-tracking.
 ETSA wishes to focus on the possibilities that eye-tracking offers
for a variety of applications and promote it as an enabling
technology to understand and empower people within their
everyday surroundings.
Constitution: Vision
 The vision of ETSA is to create an awareness of the possibilities
that eye-tracking opens for a variety of applications and that it
should be seen as an enabling technology to understand and
empower people within their everyday surroundings.
 ETSA will further create a platform for researchers and users to
promote research in eye-tracking as well as its applications in
South Africa. ETSA will provide an opportunity for South African
researchers to collaborate with international peers, bring experts
to South Africa to share their expertise, and increase awareness
and use of the human interaction and gaze analysis applications
of eye-tracking.
Constitution: Objectives
The aforementioned vision will be achieved through activities such
as the following:
1. Regular seminars where local researchers and industry
stakeholders can meet and share experiences. These might also
include workshops or training sessions.
2. The biennial ETSA international conference will strive to
promote a program to educate delegates about the possibilities
of eye-tracking and create a networking opportunity amongst
eye-tracking enthusiasts to cooperate and exchange ideas and
plan further collaboration.
Constitution: Membership
- Membership is voluntary and open to anybody who
subscribes to the vision and objectives of ETSA.
- No membership fee will be charged with the
understanding that ad hoc registration fees may apply
for specific activities under the auspices of ETSA.
Constitution: Conference
The ETSA conference is our flagship project and will be held biennially at a venue that
will be attractive for international visitors. The conference will be based on three
pillars:
i) High quality academic presentations which will be peer reviewed by an
international panel of experts and published in a peer reviewed proceedings.
ii) Practitioners such as occupational and physiotherapists, ophthalmologists and
optometrists, radiologists and radiographers, cognitive psychologists, linguists,
usability specialists, graphical designers, market researchers and people with
disabilities can present case studies on their use of eye-tracking.
iii) Exhibitions by manufacturers of eye-tracking equipment and industrial users
thereof will allow industry to get exposure and provide the opportunity to
showcase their products and services. They will also be
allowed the opportunity to present training sessions or
workshops.
Constitution:
Biennial General Meeting
 The Biennial General Meeting (BGM) is a meeting of all the members of ETSA held
once every two years in the year before the next ETSA conference.
 The business of the BGM shall include
- Approval of the audited financial statements.
- Appointment of the auditor for the following financial year.
- Appointment/confirmation of authorisation for expenditure and withdrawals.
- Appointment of the Executive Committee and the additional committee
members.
Constitution: Management
 Governance of ETSA will be done by the committee who will largely consist of
individuals who make themselves available and who are elected at the BGM.
 The executive committee (EC) shall refer to a sub-group of the governing
committee who is responsible for day-to day operations. The EC will meet on an
ad hoc basis when needed and be in regular contact with one another. The EC will
consist of at least three members with portfolios. Some of the portfolios may be
combined as the responsibility of a single member of the EC.
Constitution: Management (2)
 The chairperson
 The program chair shall be responsible for all activities regarding the program,
presentations and reviewing of the biennial ETSA conference.
 The portfolio of sponsorship management will be responsible for all aspects regarding
the recruiting of sponsors and exhibitors.
 The portfolio of venue and logistics will be responsible for all aspects with respect to the
venue and logistical arrangements at the biennial ETSA conference.
 The treasurer shall be responsible for proper bookkeeping of all financial matters.
 Additional members of the committee may have ad hoc portfolios that could include
responsibilities with respect to the website, marketing and branding, social events and
others as needed.
 The secretary will also be one of the additional committee members.
Current Office Bearers
 Executive committee




Chairman
Programme Chair
Sponsorships
Venue and Logistics
Pieter Blignaut (UFS)
Tanya Beelders (UFS)
Lisa Ellis (Inclusive Solutions)
Marco Pretorius (WC Government)
 Additional members




Treasurer
Secretary
Website
Marketing



Social events
Registrations
Technical matters
Pieter Blignaut (UFS)
Pieter Blignaut (UFS)
Tanya Beelders (UFS)
Lisa Ellis (Inclusive Solutions)
Marco Pretorius (WC Government)
Daniël Wium (UFS)
Engela Dednam (UFS)
Jean-Pierre du Plessis (UFS)
Financial Statement
as on 28 February 2014
 Income
 Conference registration fees
 Interest received
 Recoveries
 Sponsorships
 Sundry income
Total Income
 Expenditure
88,265
982
2,282
250,000
1,500
343,029
 Accounting fees
 Administration fees
 Bank charges
 Committee expenses
 Conference expenses
 Website hosting
 Keynote speakers
 Refunds paid
 Venue expenses
Total expenses
Surplus
(410)
(138)
(4,031)
(31,844)
(53,761)
(1,464)
(45,761)
(2,537)
(98,191)
(238,137)
104,982
Conference 2015









Bloemfontein ?
Cape Town ?
Durban ?
Gauteng ?
Knysna / George ?
Kruger National Park ?
Port Elizabeth ?
Sun City ?
Other ?
Election of Office Bearers
 Executive committee




Chairman
Vice-chair: Academic
Vice-chair: Assistive Technologies
Vice-chair: User Experience and Marketing
 Additional members
 Portfolios to be assigned by the committee, e.g.







Treasurer
Secretary
Registrations
Marketing
Social events
Technical matters
Website

similar documents