REBA Application Walkthrough for Service Providers Audio is via conference call at 1-888-808-6959 code 8502453 Closed Captioning available at http://wwww.streamtext.net/text.aspx?event=REBA Welcome to REBA! Introductions: Chris Peary, Project Manager for VR Muhammad Din, Project Manager for AAJ Contract Managers This session is being recorded. Please hold questions until the end (or use Chat panel). CART Services (closed-captioning) are available via link. Your line will be muted until the end. If you need assistance, please type into the chat panel. The Need for Electronic Invoicing Time delay for mailing and accepting Referral forms No easy way to enforce contract timelines Service Provider cost for mailing forms Time delay in receiving Service Provider forms Data entry costs for Service Providers Manual data entry prone to errors, causing delays Time delay due to returning erroneous forms VR Procedures vary from area to area The Benefits of REBA Reduced data entry time (VR customers’ information is pre-populated in forms) Mailing costs reduced Time delay reduced by an estimated 3 months Paper printing, filing, retrieving costs reduced Invoice approval time reduced allowing for faster payments and more customers served. REBA Project Timeline Jan 2011 to Jun 2011Application Development Sep 2010 Survey July 2011 – User Acceptance Testing We are Here Oct 2010 to Feb 2011 – Analysis & Design Sep 2011 – Training 3 Oct, 2011Go Live Basic Terms / Definitions REBA – Rehabilitation Electronic Billing Application An electronic invoicing system that will enable the contracted service providers to submit invoices and related documents electronically. RIMS - Rehabilitation Information Management System An internal application being used by VR counselors and Contract managers to perform day-to-day activities. E.g. Create a new referral, approve an NOA, approve an invoice Provider User Roles Supervisor Manage Users, Accept / Reject a referral, Assign a referral to an employment specialist, submit MPRs, NOAs and Invoices Employment Specialist Can “save” MPR & NOA detail for an “assigned” referral. Doesn’t have access to Manage users Submit MPR or NOA View Invoice REBA Application Walkthrough Next Steps Oct 03, 2011 – REBA application goes live and will be available to all the users. VR team will create REBA application user account for supervisor. Once you receive the credentials, create user accounts for other supervisors (in your organization) and employment specialists All the new referrals will be sent via REBA application. Keep watching the emails for notifications. Important: REBA will handle OJT, ES and SE referral types only. Other referral types will be handled via paper. Support Contact your Contract Manager Email to [email protected] Attach a screenshot (if applicable) Note: Training Manual and Video will also be available at www.RehabWorks.org. Questions? (unmute #6) Thank you.