GFOA Quarterly Friday, March 30, 2012 Barbara J. Robinson NH Department of Revenue Admin. What? ◦ MS-5 and MS-35 ◦ Completely different format ◦ Includes GASB 54 changes to fund balance Why? ◦ ◦ ◦ ◦ ◦ Census Bureau form was 19 long, long, long, long pages Difficult to complete Difficult for taxpayers to understand GASB 54 changes Preparing for future E-File How? ◦ Met with GFOA user groups on chart of accounts ◦ Discussed with CPAs completing the forms ◦ Received your input When? ◦ Due April 1, 2012 for 12/31/11 fiscal year ◦ Due September 1, 2012 for 6/30/12 fiscal year ◦ Now Called Financial Report of the Budget ◦ Gross Basis Budgetary Reporting ◦ Not Just General Fund ◦ Proprietary Funds Later Adjusted Out ◦ Spreadsheet With Formulas ◦ Each Page is a Tab FINANCIAL REPORT OF THE TOWN OR CITY BUDGET Enter TOWN/CITY Name Here > Town/City Name Enter Calendar Reporting Year Here > 2011 (January 1 to December 31) Enter Optional Reporting Year Here > n/a (July 1 to June 30) DOES THE TOWN/CITY ACCOUNT FOR SOME EXPENDITURES AS PROPRIETARY FUNDS OR CAPITAL PROJECT FUNDS? Enter Yes or No in box above & see instructions. Enter town or city name in cell C5 and calendar reporting year for this report in C7 (optional reporting year in cell C9). In cell C12 enter yes if the municipality accounts for some expenditures as proprietary or capital project funds. State of New Hampshire Department of Revenue Administration Municipal Services Division P.O. Box 487 Concord, NH 03302-0487 Telephone: (603) 230-5090 Return Completed Form By April 1 For Calendar Fiscal Year and By September 1 for Optional Fiscal Year GOVERNING BODY (SELECTMEN) Date Signed: MS-5 Financial Report of the Budget - Town/City of Town/City Name Reporting Year = 1 2 EXPENDITURE Acct. # 2011 OP FY Reporting Year =n/a 3 4 5 Voted Other Actual Appropriations Authorizations* Expenditures Final MS-2 Explain Below GENERAL GOVERNMENT TOTAL = show detail below 4130-4139 Executive 4140-4149Election,Reg.& Vital Statistics 4150-4151 Financial Administration 4152 Property Assessment 4153 Legal Expense 4155-4159 Personnel Administration 4191-4193 Planning & Zoning 4194 General Government Buildings 4195 Cemeteries 4196 Insurance 4197 Advertising & Regional Assoc. 4199 Other General Government PUBLIC SAFETY TOTAL = show detail below 4210-4214 Police 4215-4219 Ambulance 4220-4229 Fire 4240-4249 Building Inspection 4290-4298 Emergency Management 4299 Other (Incl. Communications) AIRPORT/AVIATION CENTER TOTAL = show detail below 4301-4309 Airport Operations HIGHWAYS & STREETS TOTAL = show detail below 4311 Administration 4312 Highways & Streets 4313 Bridges 4316 Street Lighting 4319 Other SANITATION TOTAL = show detail below 4321 Administration 4323 Solid Waste Collection 4324 Solid Waste Disposal 4325 Solid Waste Facility Clean-up 4326-4329 Sewage Coll. & Disposal & Other Page Sub-Totals 0 0 Explanation for "Other Authorizations" (Column 4) Acct. # (Examples: Emergency expenditure; non-lapsing appropriations; grants; agents on capital reserve or trust, transfers) 0 PAYMENTS TO OTHER GOVERNMENTS 4931 Taxes Assessed for County 4932 Taxes Assessed for Village Dist. 4933 Taxes Assessed for Local Educ. 4934 Taxes Assessed for State Educ. 4939 Payments to Other Governments Less Proprietary Funds or Capital Project Funds MS-5 Financial Report of the Budget - Town/City of Town/City Name 2011 Reporting Year n/a 1 2 3 4 Acct. # SOURCE OF REVENUE Estimated Revenues Used to Set Tax Rate Actual Revenues Op FY Reporting Year TAXES 3110 Property Taxes (commitment less overlay) 3120 Land Use Change Taxes - General Fund 3121 Land Use Change Taxes - Conservation Fund 3180 Resident Taxes 3185 Timber Taxes 3186 Payment in Lieu of Taxes 3187 Excavation Tax ($.02 cents per cu yd) 3189 Other Taxes 3190 Interest & Penalties on Delinquent Taxes Inventory Penalties LICENSES, PERMITS & FEES 3210 Business Licenses & Permits 3220 Motor Vehicle Permit Fees 3230 Building Permits 3290 Other Licenses, Permits & Fees 3311-3319 From Federal Government FROM STATE 3351 Shared Revenues 3352 Meals & Rooms Tax Distribution 3353 Highway Block Grant 3354 Water Pollution Grant 3355 Housing & Community Development 3356 State & Federal Forest Land Reimbursement 3357 Flood Control Reimbursement 3359 Other (Including Railroad Tax) 3379 From Other Governments 3401-3406 Income from Departments CHARGES FOR SERVICES 3409 Other Charges 3501 Sale of Municipal Property 3502 Interest on Investments MISCELLANEOUS REVENUES 3503-3509 Other INTERFUND OPERATING TRANSFERS IN 3912 From Special Revenue Funds 3913 From Capital Projects Funds 3914 From Enterprise Funds NOTE: NH law requires all municipalities to gross appropriate. Full disclosure of those appropriations and offsetting revenues are required on this report. Those revenues accounted for in proprietary or other funds are subtracted from this report for purposes of general fund balance sheet disclosure. See the municipality's audited financials for more information on proprietary funds or capital project funds. Sewer - (Offset) Water - (Offset) Electric - (Offset) Airport - (Offset) 3915 From Capital Reserve Funds 3916 From Trust & Fiduciary Funds 3917 Transfers from Conservation Fund 3934 Proceeds from Long Term Bonds & Notes OTHER FINANCING SOURCES Less Proprietary Funds or Capital Project Funds TOTAL GENERAL FUND REVENUE 0 0 NOTE: NH law requires all municipalities to gross appropriate. Full disclosure of those appropriations and offsetting revenues are required on this report. Those revenues accounted for in proprietary or other funds are subtracted from this report for purposes of general fund balance sheet disclosure. See the municipality's audited financials for more information on proprietary funds or capital project funds. 3917 Transfers from Conservation Fund OTHER FINANCING SOURCES 3934 Proceeds from Long Term Bonds & Notes Less Proprietary Funds or Capital Project Funds TOTAL GENERAL FUND REVENUE 0 0 From Tax Collector’s Report (MS-61) Less overlay Plus excess overlay not used (see page 8). Acct. # SOURCE OF REVENUE TAXES 3110 Property Taxes (commitment less overlay) Estimated Revenues Used to Set Tax Rate Actual Revenues AS CLASSIFIED IN PRIOR YEARS a. Assigned (formerly reserve for encumbrances) 2440 b.Committed (formerly reserve for continuing appropriations) 2450 c. Restricted (formerly reserve for appropriations voted for CRF/ETF) 2460 d. Committed (formerly reserve for appropriations voted) 2460 e. Assigned (formerly reserve for special purposes) 2490 f. Unassigned (formerly unreserved fund balance) 2530 AS REQUIRED UNDER GASB 54 a. Nonspendable Fund Balance 2440 b.Restricted Fund Balance 2450 c. Committed Fund Balance 2460 d. Assigned Fund Balance 2490 e. Unassigned Fund Balance 2530 - CHART OF ACCOUNTS CHANGES -- RULES UPDATES -- E-FILE ???? MS-1 September 2012 MS-1EXT September 2012 MS-4, MS-24, MS-34 Sept.12 ????? MS-2, MS-22, MS-32 2013 ANY QUESTIONS ???