The New MS-5 and MS-35 - New Hampshire Government Finance

Report
GFOA Quarterly
Friday, March 30, 2012
Barbara J. Robinson
NH Department of Revenue Admin.

What?
◦ MS-5 and MS-35
◦ Completely different format
◦ Includes GASB 54 changes to fund balance

Why?
◦
◦
◦
◦
◦
Census Bureau form was 19 long, long, long, long pages
Difficult to complete
Difficult for taxpayers to understand
GASB 54 changes
Preparing for future E-File

How?
◦ Met with GFOA user groups on chart of accounts
◦ Discussed with CPAs completing the forms
◦ Received your input

When?
◦ Due April 1, 2012 for 12/31/11 fiscal year
◦ Due September 1, 2012 for 6/30/12 fiscal year
◦ Now Called Financial Report of the Budget
◦ Gross Basis Budgetary Reporting
◦ Not Just General Fund
◦ Proprietary Funds Later Adjusted Out
◦ Spreadsheet With Formulas
◦ Each Page is a Tab
FINANCIAL REPORT OF THE TOWN OR CITY BUDGET
Enter TOWN/CITY Name Here >
Town/City Name
Enter Calendar Reporting Year Here >
2011
(January 1 to December 31)
Enter Optional Reporting Year Here >
n/a
(July 1 to June 30)
DOES THE TOWN/CITY ACCOUNT FOR SOME EXPENDITURES
AS PROPRIETARY FUNDS OR CAPITAL PROJECT FUNDS?
Enter Yes or No in box above & see instructions.
Enter town or city name in cell C5 and calendar reporting
year for this report in C7 (optional reporting year in cell C9).
In cell C12 enter yes if the municipality accounts for some expenditures as proprietary or capital project funds.
State of New Hampshire Department of Revenue Administration
Municipal Services Division
P.O. Box 487
Concord, NH 03302-0487
Telephone: (603) 230-5090
Return Completed Form By April 1 For Calendar Fiscal Year and By September 1 for Optional Fiscal Year
GOVERNING BODY (SELECTMEN)
Date Signed:
MS-5
Financial Report of the Budget - Town/City of
Town/City Name
Reporting Year =
1
2
EXPENDITURE
Acct. #
2011
OP FY Reporting Year =n/a
3
4
5
Voted
Other
Actual
Appropriations
Authorizations*
Expenditures
Final MS-2
Explain Below
GENERAL GOVERNMENT TOTAL =
show detail below
4130-4139
Executive
4140-4149Election,Reg.& Vital Statistics
4150-4151
Financial Administration
4152
Property Assessment
4153
Legal Expense
4155-4159
Personnel Administration
4191-4193
Planning & Zoning
4194
General Government Buildings
4195
Cemeteries
4196
Insurance
4197
Advertising & Regional Assoc.
4199
Other General Government
PUBLIC SAFETY TOTAL =
show detail below
4210-4214
Police
4215-4219
Ambulance
4220-4229
Fire
4240-4249
Building Inspection
4290-4298
Emergency Management
4299
Other (Incl. Communications)
AIRPORT/AVIATION CENTER TOTAL =
show detail below
4301-4309
Airport Operations
HIGHWAYS & STREETS TOTAL =
show detail below
4311
Administration
4312
Highways & Streets
4313
Bridges
4316
Street Lighting
4319
Other
SANITATION TOTAL =
show detail below
4321
Administration
4323
Solid Waste Collection
4324
Solid Waste Disposal
4325
Solid Waste Facility Clean-up
4326-4329
Sewage Coll. & Disposal & Other
Page Sub-Totals
0
0
Explanation for "Other Authorizations" (Column 4)
Acct. #
(Examples: Emergency expenditure; non-lapsing appropriations; grants; agents on capital reserve or trust, transfers)
0
PAYMENTS TO OTHER GOVERNMENTS
4931 Taxes Assessed for County
4932 Taxes Assessed for Village Dist.
4933 Taxes Assessed for Local Educ.
4934 Taxes Assessed for State Educ.
4939 Payments to Other Governments
Less Proprietary Funds or Capital Project
Funds
MS-5
Financial Report of the Budget - Town/City of
Town/City Name
2011
Reporting Year
n/a
1
2
3
4
Acct. #
SOURCE OF REVENUE
Estimated Revenues Used to Set Tax Rate
Actual Revenues
Op FY Reporting Year
TAXES
3110
Property Taxes (commitment less overlay)
3120
Land Use Change Taxes - General Fund
3121
Land Use Change Taxes - Conservation Fund
3180
Resident Taxes
3185
Timber Taxes
3186
Payment in Lieu of Taxes
3187
Excavation Tax ($.02 cents per cu yd)
3189
Other Taxes
3190
Interest & Penalties on Delinquent Taxes
Inventory Penalties
LICENSES, PERMITS & FEES
3210
Business Licenses & Permits
3220
Motor Vehicle Permit Fees
3230
Building Permits
3290
Other Licenses, Permits & Fees
3311-3319
From Federal Government
FROM STATE
3351
Shared Revenues
3352
Meals & Rooms Tax Distribution
3353
Highway Block Grant
3354
Water Pollution Grant
3355
Housing & Community Development
3356
State & Federal Forest Land Reimbursement
3357
Flood Control Reimbursement
3359
Other (Including Railroad Tax)
3379
From Other Governments
3401-3406
Income from Departments
CHARGES FOR SERVICES
3409
Other Charges
3501
Sale of Municipal Property
3502
Interest on Investments
MISCELLANEOUS REVENUES
3503-3509
Other
INTERFUND OPERATING TRANSFERS IN
3912
From Special Revenue Funds
3913
From Capital Projects Funds
3914
From Enterprise Funds
NOTE: NH law requires all municipalities to gross appropriate.
Full disclosure of those appropriations and offsetting revenues
are required on this report. Those revenues accounted for in
proprietary or other funds are subtracted from this report for
purposes of general fund balance sheet disclosure. See the
municipality's audited financials for more information on
proprietary funds or capital project funds.
Sewer - (Offset)
Water - (Offset)
Electric - (Offset)
Airport - (Offset)
3915
From Capital Reserve Funds
3916
From Trust & Fiduciary Funds
3917
Transfers from Conservation Fund
3934
Proceeds from Long Term Bonds & Notes
OTHER FINANCING SOURCES
Less Proprietary Funds or Capital Project Funds
TOTAL GENERAL FUND REVENUE
0
0
NOTE: NH law requires all municipalities
to gross appropriate. Full disclosure of
those appropriations and offsetting
revenues are required on this report.
Those revenues accounted for in
proprietary or other funds are subtracted
from this report for purposes of general
fund balance sheet disclosure. See the
municipality's audited financials for more
information on proprietary funds or
capital project funds.
3917 Transfers from Conservation Fund
OTHER FINANCING SOURCES
3934 Proceeds from Long Term Bonds & Notes
Less Proprietary Funds or Capital Project Funds
TOTAL GENERAL FUND REVENUE
0
0



From Tax Collector’s Report (MS-61)
Less overlay
Plus excess overlay not used (see page 8).
Acct. #
SOURCE OF REVENUE
TAXES
3110
Property Taxes (commitment less overlay)
Estimated Revenues
Used to Set Tax Rate
Actual Revenues
AS CLASSIFIED IN PRIOR YEARS
a. Assigned (formerly reserve for encumbrances)
2440
b.Committed (formerly reserve for continuing appropriations)
2450
c. Restricted (formerly reserve for appropriations voted for
CRF/ETF)
2460
d. Committed (formerly reserve for appropriations voted)
2460
e. Assigned (formerly reserve for special purposes)
2490
f. Unassigned (formerly unreserved fund balance)
2530
AS REQUIRED UNDER GASB 54
a. Nonspendable Fund Balance
2440
b.Restricted Fund Balance
2450
c. Committed Fund Balance
2460
d. Assigned Fund Balance
2490
e. Unassigned Fund Balance
2530
- CHART OF ACCOUNTS CHANGES
-- RULES UPDATES
-- E-FILE ????
MS-1
September 2012
MS-1EXT
September 2012
MS-4, MS-24, MS-34 Sept.12 ?????
MS-2, MS-22, MS-32
2013
ANY QUESTIONS ???

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