APS Remuneration Survey presentation

APS Remuneration Survey
Your presenter
• Christopher Giuliano
– APS Remuneration Survey data collection,
compilation, tabulation
Survey overview
• Annual snapshot of remuneration across the APS
• Findings presented in two reports:
– overall APS report
– agency specific report (confidential)
– reports sent to agencies in June 2014
• No direct charge to agencies – MOU funded
Survey overview
• Date of Effect: 31 December 2013
• Data due: 21 February 2014
• Compulsory for all agencies and their APS employees
Whom to include
• Include:
– all ongoing employees – s22(2)(a)
– specified term and specified task non-ongoing
employees – s22(2)(b)
– attached agency staff (often paid by DFAT)
– employees on temporary assignment to your
– employees on secondment to another agency
Whom to exclude
• Exclude:
– employees on LWOP on the Date of Effect
– casual non-ongoing employees - s22(2)(c)
– locally engaged employees – s74
– employees on temporary assignment to another
– employees on secondment from another agency
– Agency Heads
Changes from last year
• No additions. No deletions
• Changes
– ‘Sex’ is now ‘Gender’ and includes ‘X’ as a value
– ‘Partial Higher Duties Payment’ now ‘Partial Higher Duties Salary’
– ‘Name of superannuation fund’ – AGEST/Australian Super removed,
should be included with ‘Other’
– ‘Full-time’ indicator has been changed to ‘Hours per week’
• Clarifications
– EL2.1 acting as EL2.2 reported in ‘Partial Higher Duties Salary’, not
‘Acting classification group’ or ‘Acting classification salary’
– ‘Other Benefits’ and ‘Other Benefits Description’ changed to ‘Personal
Benefits’ and ‘Personal Benefits Description’
File submission
• For agencies preparing the report manually, a template can be
downloaded from www.apsc.gov.au/apsed/remuneration.html
• Files should be emailed to [email protected]
• Agency on FedLink – can email data to us without encrypting it
• Not on FedLink - use encryption method you use to send APSED
movement and snapshot files
• SSL coming soon
• Agencies should keep copies of all files sent to APSED, to assist in
resolving queries and for recordkeeping
Data validation and sign off process
Data received from agency
Data checked by APSC
Discrepancies sent back to agency
Agency re-submits corrected data
Cycle through steps 2 to 4 until data checks fine
APSC emails data summary to contact for SES certification
SES emails APSC certifying summary data is accurate
See Instructional Video 5 on the APS Remuneration web page.
What is collected
Minimal personal details
Classification and acting classification
Bonuses and allowances
IFA data
Personal benefits
Superannuation data
Car allowances
Data structure
• Header row
• Data rows
• Date format
• Excel example…
Annualised, Total, FTE
• Annualised vs totalled fields:
– Annualised fields are those which relate to ongoing type payments. Therefore,
for these fields annualise the value that the employee receives at 31 December
– Annualised fields are also FTE.
– Totalled fields are those which relate to one-off type payments. Therefore, for
these fields sum all relevant payments made from 1 January to 31 December
2013, inclusive.
– Total from first pay of the calendar year to the last pay of the calendar year (Pay
14 to Pay 13) as per ATO payment summary method (Pay 1 to Pay 26)
– Total what has been paid, not what has been earned
Heads up
• Reduce the questions we ask by letting us know about outliers in the
Comments field.
• Report any employees who started as a Graduate APS in 2013 as a
Graduate (65), even if they are no longer a Graduate.
• Acting only if acting at the same level since October 3
• EL2.1 acting as EL2.2 shown in Partial Higher Duties Salary
• Superannuation allowance has nothing to do with agency super
• If you are unsure of where to put an allowance or a bonus then send
those examples to us.
• FAQs on the APS Remuneration web page.
• Check FAQs first please.
Data items needing a value in every row
• Personal details:1, 2, 3, 11, 56
• Employment details: 4, 6, 7, 14, 16, 57
• Remuneration details: 16, 49, 50, 51
Related fields
• Data items 15 and 44: If ‘Secondary employment instrument’ = ‘IFA’
then IFA description field must be completed
• Data items 5 and 35: Acting classification and acting classification
• Data items 20 and 21: Maximum >= actual performance bonus
• Data items 22 and 23: Maximum >= actual retention bonus
• Data items 46 and 47: Personal Benefits and Personal Benefits
AAO/MOG changes
• All APS employees must be accounted for
• Report all employees paid by you as at 31 December
• Ask us for APSED agency codes
Checking your data
• Watch videos 3 and 4 on the APSED Remuneration web page.
The videos
• Not been updated
Using APSED snapshot as a base
Run APSED snapshot report as at 31 December 2013
Remove those on LWOP
Replace 1 with 5 and 2 with 6 in column A
Copy and paste:
– date of birth
– classification group
– acting classification group (remove < 90 days)
– hours, then change any values 35+ with ‘Y’, else ‘N’)
– permanency indicator
– Note: Update Base Classification to ‘65’ for any employees starting a
graduate program in 2013. Ensure salaries match graduate level.
• Update header row
Using APSED snapshot as a base
• Let’s look at an APSED snapshot file…
Common issues
• Graduate classification
Any employee that started a Graduate Program during the year should be classified
as a Graduate regardless of their classification as at the Date of Effect. If they have
been advanced from a Graduate, please show their Base Salary as at their last day
as a Graduate.
• Motor vehicle and cash in lieu of motor vehicle
If an employee had a motor vehicle for part of the year and cash in lieu of a motor
vehicle for the remainder of the year please annualise the cost of whichever has
been provided to the employee for the majority of the year.
That is, please report either motor vehicle or cash in lieu of motor vehicle but not
Common issues
• Reporting higher duties
Remuneration data for employees on higher duties should be reported at the base
classification level for that employee. That is, base salary should be recorded as
per their classification group. Remuneration data relating to higher duties/paid
classification should be included under higher duties salary (Data Item 35).
Agencies need only to report on employees on higher duties for a consecutive
period of 90 days or more as at the Date of Effect (i.e. since 3 October).
Agencies should NOT report periods of higher duties if:
– it is less than 90 days.
– there has been a break between periods.
– the period of 90 days did not include 31 December.
– it was not the same classification the entire time
Common issues
• Reporting employees employed other than full time
An annualised and full-time equivalent (FTE) approach is necessary. For
employees who are part-time, worked part of the year, are on compensation leave,
graduated return to work etc., please adjust and report those employees’ details as
if they were working full-time for the entire year.
• Remuneration survey webpage
Specification document
Excel Spreadsheet template
Updated with notifications
Instructional videos
• Contact the Project Team
– [email protected]
– Phone: Christopher Giuliano
02 6202 3873
APS Remuneration Survey

similar documents