Asset Management - Department of Community Services

Report
Associated Engineering
Westmark Hotel
February 27, 2012
Questions from Morning Session
 Working with other systems
 Works with Asset Condition Reporting System – ACRS
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Assessment / Inspection
Maintenance Reporting
Finance Systems
GIS Systems
Territorial Systems
Asset Registers
 Remember PSAB / BUDGET once per year – AM all year
 Condition Assessment Question
 Do your own condition assessment or make it implicit to other
things you do.
 Ownership of Information – It is yours, it remains yours
Something you may not know
 Your PSAB Register (Excel) was created by an AE
group in St. Catharines Ontario and is used:
 Saskatchewan (Provincial Standard)
 Alberta
 NWT
 Eastern Canada
Presentation Overview
 Introduction
 The “take away” slides
 Associated Engineering
 GeoAssets Ltd.
 The
 People
 Services
 Software
 Benefits
Your Presenters
 David Watt, O.L.S. , C.E.T. –
 National Practice Lead – Asset and Program
Management
 General Manager , GeoAssets Ltd.
 Dieter Diedericks P.Eng. – Asset Management Lead,
Burnaby B.C.
 Gwenda Sulem E.I.T. – Whitehorse Office Coordinator
 Steven Bartsch P.Eng. – Whitehorse Office Manager
Take Away Slide(s)
We have more information now than we can use, and
less knowledge and understanding than we need.
Indeed, we seem to collect information because we have
the ability to do so, but we are so busy collecting it that
we haven't devised a means of using it.
The true measure of any society is not what it knows but
what it does with what it knows.
Associated Engineering - (Services)
 850 staff across
Canada
 Engineers
 Technologists
 Scientists
 Knowledge
Management
Professionals
 Asset Management
Division
 35 staff in 7 offices
GeoAssets Ltd. - (Software)
 Subsidiary of Associated
Engineering
 AssetNav Software
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Web Based
Open Source !
Simple - 3 clicks or 30 seconds
Embedded GIS
½ day training course
Handles all infrastructure
PSAB Reporting
Fully MsOffice compatible
 Supports inter community
collaboration / best practices
 Bank level security !
Hosted ?
Asset Management
The Absolute Truths
 You all do asset management everyday NOW in your
community’s best interest, you :
 Look at the money you have
 Weigh the needs of your infrastructure
 Look at the consequences of not repairing things
 Pick the best candidates and move forward
 What you probably don’t do
 Look at the payback on a continuous basis – was it really
worth it, is it asset management really worth it.
 Look beyond your or infrastructure lifecycles, your children
and their children’s needs – THE LONG TERM
 Repeatable and measurable
Beware the Software Salesperson
X
Our Clients and Projects !
Some of our clients
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Regional District of Nanaimo
Saskatchewan Ministry of Municipal Affairs
Public Works and Government Services Canada
City of Toronto
Metis Settlements General Council
Uranium City
Ledcor CMI Ltd.
Ontario First Nations Technical Services Corporation
Region of Halton
Town of Taber
Ontario Power Generation
A Project Very Much Like Yours
Saskatchewan Ministry of Municipal
Affairs
 Largest infrastructure
inventory, valuation,
condition and risk
assessment in Canada
 36 Communities
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Facility
Road / Bridge
Water
Wastewater
 3 Tier Management System
Development
 Integration with Data
Sources
 2010 CES award of excellence
Project Overview
 Top down and bottom up approach
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$1.1M, 14-month project to assess infrastructure in 36
northern Saskatchewan communities
27,000 significant assets valued at ~ $600M
 Deliverables – four components
 Water System Assessments, (WSA), water and wastewater systems
 Public Sector Accounting Board, PS 3150 statements
 Develop an Asset Management System and framework for the comparative
assessment of community infrastructure
 GIS output to allow for visualization PSAB and AMS
Partnering for Success
 Saskatchewan Ministry of Municipal
Affairs, Policy Development,
(SMMA)
 Northern Municipal Trust Account
Management Board, (NMTA)
SaskWater
36 northern Saskatchewan
communities
Keys to Success
Weyakwin Pilot Project
The project “off ramp”
 Purpose: Ensure all
project team members
and stakeholders were
aware of the
infrastructure and level
of detail required for the
project
 Demonstrate
deliverables on small
scale
 Ensure repeatability of
project in all other
communities
PSAB Tangible Capital Assets
Inventory
Valuation
Amortize
Financial
Statement
Manage contributions, disposal, write downs etc..
Asset Management
Inventory
Valuation
Condition
Assessment
Manage additions, rehabilitation, replacements, removals etc..
Manage
Assets
Water
Buffalo Narrows
Buildings
Ile-a-la-Crosse
Wastewater
Denare Beach
Roads
Michel Village
Playgrounds
Bear Creek
Docks
Brabant Lake
Communications
Camsell Portage
Cemeteries
Cumberland House
Land Fills
Jans Bay
Recreation
La Loche
Fleet
Creighton
Fencing
Patuanak
Data Collection:
Offices
Storage Tanks
Sled Lake
Uranium City
… among others.
4 Levels of Reporting !
Municipal Affairs
Northern Management Trust Account
SaskWater
Community
Community
Community
Community
Community
Community
Community
Community
Community
Community
Community
Community
Community
Community
Community
The Software Demo - FINALLY
AssetNav “Any Town”
AssetNav “Northern Saskatchewan”
AssetNav “Ontario First Nations”
Some other things to remember
 Decide what you are going to do with the
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information before deciding what information you
are going to collect.
Software is secondary, your community infrastructure
could be planned on an Excel Spreadsheet
Capture your community memory before it is gone –
retirement !
Relax – this takes time !
Nothing will ever be perfect but will improve over time
There is no easy button !
Some really helpful resources!
 www.sasktca.ca – 2008 TCA / Asset Management Workshop
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Presentations
http://fcm.ca/home/programs/past-programs/infraguide.htm Federation of Canadian Municipalities
http://www.ofntsc.org/integrated-capital-management-systemicms - Ontario First Nations CMS
http://www.watereum.org/resources/ - the ten steps to effective
infrastructure management
http://pas55.net/whatis.asp - PAS 55 - ISO and soon to be CSA
standard !
http://www.cnam.ca/ - Canadian Network of Asset Managers
On the USB Sticks
Mobile – Follow Me
Thank You
 Elmer Lickers, Ontario First Nations Technical Services Corporation –
ACRS AssetNav
“Please express to your audience our ambition is to develop an approach
that supports our need for more descriptive information on current
infrastructure, details that support short & long term planning, O&M
funding analysis and reporting tools to streamline the ICMS & ACRS
reporting requirements to Aboriginal Affairs & Northern Development
Canada.”
 Ryan Cossitt, Senior Policy Advisor, Province of Saskatchewan
Municipal Affairs – SMMA AssetNav
 YTG and all of you for having me
Thank You Kindly for Listening
Today
Associated Engineering
Whitehorse
301-4109 4th Avenue
Whitehorse, YT Y1A 1H6
Phone: 867-456-2711
Fax: 604-291-6163

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