Managing a Portfolio of Projects – A Playbook for Success Sandra MacGillivray, Coreworx Research Team 303, Managing a Portfolio of Projects – Metrics for Improvement 2014 CII Annual Conference July 21–23 • Indianapolis, Indiana Don’t Get Surprised - A Playbook for Success What is Portfolio Management? A group of related or unrelated projects and/or programs managed by a single individual – the portfolio manager The Challenges Achieving consistently high performance across all projects Aligning with client expectations Realizing economies of scale in project organization Meeting organizational goals The Benefits Standardization of metrics and processes Improved financial management Effective resource management Robust risk management Culture for continuous improvement RT 303, Managing a Portfolio of Projects – Metrics for Improvement Baabak Ashuri, Georgia Tech John Logan, Irving Oil, Ltd. Rob Bailey, Fluor Corporation Sandra MacGillivray, Coreworx Scott Bergoon, Hargrove Engineers + Constructors Reza Masoumi, Northeastern University Fred Delie, Georgia-Pacific, LLC Charlie O’Hanlon, Architect of the Capitol James Dyer, WorleyParsons Marie Robinson, Jacobs Mohamed El-Mehalawi, Faithful+Gould Mohsen Shahandashti, Georgia Tech Roger Haynes, ConocoPhillips Shaun Tatum, Southern Company Roger Holtzclaw, BP Ali Touran, Northeastern University Vincent Huang, Parsons Davy Wilson, BP Rick Ikasalo, SABIC Tim Wolf, Anheuser-Busch InBev Gary Lanier, URS Corporation Edward Minchin, University of Florida Essential Question Which practices, techniques, processes, and technology are most effective for managing a portfolio of projects? Methodology Collect Data • Industry Survey • Interviews • Case Studies Analyze Data • Identify Success Drivers • Identify Recommended Practices Develop Tool • Portfolio Management Playbook Key Findings – Formation Strategies Owners • Budget control • Aid in project selection and prioritization Contractors • Align with client requirements • Align with client processes Key Findings – The Role of Portfolio Manager Common Career Path Project Engineer Project Manager Portfolio Manager Technical – Leadership – Management – Communications Key Findings – Performance Management Key Results Areas (KRAs) • Schedule • Cost / Cash Flow • Safety and Environment • Change Management/ Scope • Quality • Resource Allocation • Risk Management • Procurement and Supply-Chain Management • Client Satisfaction Key Findings – Recommended Practices Financials Lessons Learned Risks Resources Portfolio Management Front End Planning Implementation Session The Portfolio Management Playbook Learn more about the Playbook and how it can improve portfolio management: • Formation strategies • Role of the Portfolio Manager • Performance management • Recommended practices • Implementation methodology Portfolio management Playbook Implementation Session Case Study: Portfolio Management in Action • A real-life portfolio management system applied across multiple projects and portfolios • Standardizing and improving overall project and portfolio delivery • Demonstration of a portfolio data visualization toolset How Can This Research Help Me? • Considering using portfolio management? • Already using portfolio management? Analytics, Reporting Data Collection and Management Standardized Processes and Tools Standards and Guidelines Come to our Implementation Session Moderator Gary Lanier, URS Corporation Panel Baabak Ashuri, Georgia Tech Rick Ikasalo, SABIC James Dyer, WorleyParsons Vincent Huang, Parsons Roger Holtzclaw, BP Grand Ballroom 3-4 11:30 a.m. 1:30 p.m.