Maxient Training! What does Maxient do? It is an incident report system that allows RAs to report J-Code violations to your Hall Director, Chuck, Deb, and the Dean of Students Office Documents your side of the story! Important part of the conduct process It keeps communication open Life as an IR Before you write a report Make sure you acquired the residents’ names and Blugold ID numbers Why you write the report (policies being violated) Golly Gee, how do I even get to Maxient?!?!? From the UWEC Homepage, click the “Housing and Residence Life” link Click on the “Student Staff” tab Click the “Housing Staff Only” link Lastly, click on the “Incident Report System” link The page should look like this: Bookmark this page to make it easier to access in the future! Type of Report/Urgency Make sure you choose the correct type of report in the Background Information section Choose Housing and Residence Life for a normal IR Choose “Housing Facilities Concern” for vomit or other facilities issues Make sure you mark “critical” in the urgency tab if a resident is transported to a hospital, jail, or other emergency facility Background Information Fill in your information, including: Your full name Title (resident assistant) Phone number and email address Your Hall address Nature of the Report (Housing and Residence Life) Urgency (Normal) Date/Time/Location of the incident Who do you list? Involved Parties Make sure you add the information for everyone that was as the scene Enter witnesses of the scene and alleged students in this section For residents written up: Enter all the information including: Name Status (alleged) Blugold ID number Date of Birth Place of residence Nobody home? If no one answers a door, list the names of the residents who live in the room. If you can’t identify a person responsible in a public area, list none in the first name slot, and none in the last name slot. Leave the ID number blank in this case. Description/Narrative of Event The incident description has a spell check feature, so check for spelling errors. Use 3rd person when writing the report. Use their full name the first time you mention a person. i.e RA Nicholas Mulholland or Resident Quincy Chapman Afterwards – RA Mulholland or Resident Chapman Be very specific Write in a chronological order Facts, not opinions When using spellcheck feature, make sure you click on continue editing when finished spellchecking Include: What happened when you knocked on the door… What was everyone doing… How was everyone acting/ what were they saying… Use accurate Quotes “I don’t read no stinkin’ J-Code”… Note all people in report and how much/what kind of alcohol found Note what physical characteristics lead you to believe someone is intoxicated. The Good, the Bad, and the Ugly A Bad IR I was walking down the hall when I heard loud music coming from 234. I knocked and told the residents to turn down the music and asked for their blugolds. They might have been drinking and were cooperative. An Ugly IR Mr. Josh had rounds a few days ago. I walked around Towers and heard some people having a good time. They wouldn’t open up, so I had to grab the key to open it for them. I saw that they had some half empty bottles of beer and told them that I would have to take those for evidence. I grabbed a few of the residents id’s but not all of them said they were drinking and a few were passed out so I told them they weren’t going to be in trouble. I then told the residents that were drinking that they were in so much trouble, but if they made a few of my bulletin boards and cleaned up the puke that I left on 10th floor they would be off the hook. A few floors down I saw a group of freshmen doin the same thing as the last people and had to write them up too. I gave them the same deal as with the other residents and they accepted too. This group only had a few empty bottles so I said they could keep them for decoration if they wanted. Other than that it was a pretty quiet night and all of my bulletin boards were made. A Good IR At approximately 4:30am the duty cell rang for the RA on Duty Braden Krien. RA Krien answered the duty cell and was informed by an anonymous resident that there was a lot of noise coming from room 230. RA Krien left his room and went to room 230. As soon as he entered the 2 East cube, he heard loud music coming from room 230. This was at least four doors away. As he got closer room 230, RA Krien also heard the sound of glass bottles clinking and smelled alcohol. He waited for a minute as he heard a male voice yell, "shots, shots, shots, shots," and the sound of a female voice laughing. RA Krien then knocked on the door and announced himself as the RA on Duty. The loud music continued and the door did not open after a minute so RA Krien knocked and announced himself louder. Then the music was immediately turned down and the door opened about two inches. Resident John Donne peaked out and quickly stated that he was sorry and that he knew it was quiet hours and that they would immediately turn the music down and that they would not be a problem again. While Resident Donne was talking, RA Krien noticed that his eyes were red and that he was slurring his words. Before RA Krien could say anything, the door immediately closed. RA Krien knocked on the door and again announced himself as the RA on duty. The door again opened about two inches and resident Donne asked what the problem was as they were turning the music down. RA Krien explained that it was long after quiet hours and that he was going to need to document the violation of quiet hours. RA Krien explained that he was going to need to get the Blugolds of everyone in the room and that he was going to document the situation and what happened for the Hall Director to follow up on. RA Krien then asked Resident Donne to open his door and have everyone in the room give RA Krien their Blugolds. Resident Donne responded by asking if that was really necessary and RA Krien responded that it was. Resident Donne consented and opened the door while he retrieved his Blugold. At this point RA Krien was also able to see that Resident Jane Eyre was sitting on the bed on the west side of the room. Resident Eyre's eyes were also bloodshot and she appeared confused when RA Krien asked her for her Blugold. RA Krien asked resident Eyre for her Blugold and this time she understood. RA Krien took down both of their ID numbers and also asked to see their garbage and recycling bins. Resident Eyre asked why that was necessary and RA Krien explained that he had reason to believe that they had been drinking that evening. Resident Eyre rolled her eyes and brought the garbage and recycling cans to the door. In the recycling bin were two shot glasses and a half-empty bottle of Jack Daniels. RA Krien explained that he was also going to need to document them for underage drinking. After asking if they had any questions, RA Krien asked if they had any other alcohol in the room. Both resident Donne and resident Eyre insisted that they did not and then RA Krien told resident Donne that RA Krien needed him to take the recycling bin with the alcohol in it and follow him to the custodial closet where resident Donne would dump it down the drain. At this point RA Krien asked Resident Eyre if she had any final questions and, after resident Eyre said that she did not RA Krien suggested that she go back to her own hall. Resident Eyre left and RA Krien escorted resident Donne to the custodial closet where he dumped the alcohol down the drain and recycled the bottle. RA Krien then asked resident Donne if he had any questions and resident Donne said that he did not. RA Krien then suggested that Resident Donne get some sleep and told him that the hall director would be in contact with him via email. RA Krien then left resident Donne on the second floor and went to the hall director's office to write up the incident. Additional Questions/ Supporting Documentation Additional Questions/ Supporting Documentation Fill out the bubbles according to what happened during the IR Attach any photos that you took to “Supporting Documentation” (example: a picture of hate speech on a white board) Last Step Fill out the captcha Type in the quote in the captcha It is for security purposes – prevents spam Press the red refresh button if you are unable to read the captcha Before you submit! Reread over all the information to make sure you are not missing anything and your description makes sense Then click “submit report” Try it for yourself! Try creating an IR for yourself Make sure you click on “training” in the “nature of this report” section Congrats! You have submitted your first IR on Maxient! J-code Updates This Year When a student is found in violation of the Alcohol Policy, they are assigned a course: Alcohol Courses are now $75 PHD is now $40 Nerf gun and other projectile weapon clarification We are in the business of making people feel safe! Don’t forget that taking dishes from the cafeteria is theft!