TC/TG/TRG Chair & Vice Chair Training Workshop

Report
TC/TG/TRG/MTG
Chair & Vice Chair
Training Workshop
Cynthia Gage
Training Coordinator
Technical Activities Committee
[email protected]
Training Overview




Section Heads
On the Horizon
Roster Updates
Information Sources
Section Heads


Are your liaison to the Technical Activities Committee
Represent the interest of the Sections and makes sure
their views and concerns are known.


Advise the Chair on operating policies and procedures


Share your issues at the Section Breakfast, on your activity
form (due Tuesday at 9:00pm), or through other contact
Review websites
Are ex-officio members of your committees


Be sure they receive the minutes and coversheet of your
meetings
Use the e-mail alias: [email protected]
Committee Operations Requiring Section
Head Approval





Emergency Roster change
Extension of Chair beyond two consecutive one-year
terms
Extension of voting members beyond four consecutive
one-year terms
Subcommittees formed for special publications
Cancellation of TC/TG/MTG meeting at Society
meeting


Substitution with meeting outside of Society meetings
Selection of Chair, Vice-Chair, and members at time of
Roster submission
On the Horizon

Presentation for Chapters


What are TC/TG/TRGs and how to get involved
New activity form and format
Excel spreadsheet
 Additional queries


YEA participants, program submissions, awards
Roster Update Process
Brian Fricke
Roster Coordinator
Technical Activities Committee
Roster Updates

Roster updated annually
Leadership changes
 VM to CM rollover (4 year term)
 Members leave/join committee


Responsibility of TC/TC/MTG Chair
Consult with TC Vice Chair, Section Head
 TC Membership Subcommittee Chair assists
 Balance desired, but not required
 Strive for uniform rollover rates
 Start early!

Roster Timeline
Winter Meeting
Due Tuesday 9 pm
Completed Rollover Roster Workbooks submitted to Section Heads
February
Section Head reviews workbook
TC
Chair completes workbook
Signs/submits to Section Head (e.g., [email protected]).
Electronic version preferred.
Changes
resolved with TC Chair during February
Submits approved workbook to HQ staff
HQ staff generates draft roster from workbook (PDF format)
Section
Head reviews draft roster
Iterative process
Roster changes after this time only made if emergency
Emergency = no quorum, employer duplication, error
May
HQ staff makes final roster available to members
Distribution
through Section Heads
NOT for public dissemination
July 1
New Rosters effective
November
Rollover Roster Workbooks distributed to TC Chairs
Workbook
provided by HQ staff
Excel spreadsheet with instructions
Update Process Responsibilities

Process involves:
TC, with Chair being principal
 Section Head
 HQ staff



Everyone must do their part and in a timely
manner or else process fails
If process fails TC may be unable to conduct
business
Approvals (Type in your name if submitting electronically)
Use this area for
submissions and revisions*
Section Head Approval
Date
Revision 1
Date
Revision 2
Date
Revision 3
Date
Add Voting
AV
Add Corresponding
AC
Delete Voting (Will be moved to corresponding)
DV
4
Delete (Will be deleted from the roster)
No Change
D
NC
Technical Committee Management Team
2011/2012 Committee Appointments T-TAC-TC01.01
Position
ASHRAE Number
Continuing from
Current Year? (Y/N)
Name
Chair (must be ASHRAE member, May
serve 2 or 3 years. Please note if
applying for 3rd year)
Vice Chair (must be ASHRAE
member)
Secretary
MANDATORY
Rollover
Roster
Workbooks
Original
Submission
Legend for Status Code
Chair Approval
Research Subcommittee Chair
3
Standards Subcommittee Chair
Program Subcommittee Chair
Handbook Subcommittee Chair
Member Non Quorum
Member Non Quorum
Webmaster
TC/TG
Additional Placement
Subcommittee or Position
ASHRAE Number
Continuing from
Current Year? (Y/N)
Name
ALI Coordinator
Additional
Position or Sub
Committee Chair
Additional
Position or Sub
Committee Chair
Additional Notes or Requests directed to ASHRAE Staff or Section Head:
The following individuals have applied for membership to your committee. Fill in "Status Code" (below) to add to committee.
Member#
Name
Employer
Bio on file
Y/N?
Status Code
Statistics for the Upcoming Society Year
2
Number of Voting Members (min. 6)
5
Number of International Members (max. 2)
Total Voting (max 18 regular + 2 International)
0
Number of Corresponding Members (no minimum)
Total Number on Committee
0
Membership List and Status Add additional member names, ASHRAE Numbers, and Status at the bottom of the list.
Do not change member information or positions in
this section. Only insert content into the Status Code
column
T-TAC-TC01.01
Appointed
Year
Employer
2043509
Dr S A Sherif
University of Florida
07/01/2009 06/30/2011 Vice Chair
573605
Mr Vernon W Peppers, PE
Peppers Engineering
07/01/2009 06/30/2013 Standards Subcommittee Chair
University of Pittsburgh
07/01/2009 06/30/2013 Program Subcommittee Chair
Add Voting
AV
The Catholic Univ Of America
07/01/2007 06/30/2011 Member
Add Corresponding
AC
Univ Of Illinois at UrbanaChampaign
07/01/2007 06/30/2011 Member
Delete Voting (Will be moved to corresponding)
DV
University of Minnesota
07/01/2007 06/30/2011 Member
Delete (Will be deleted from the roster)
University Of Moncton
07/01/2009 06/30/2011 Chair
5071762
5019759
408834
3029646
8079187
Mrs Laura A Schaefer
Mr James Steven Brown
Dr Anthony M Jacobi
Thomas H Kuehn, PhD
Mr S M Sami, PhD, Fellow
Dr Omar A Abdelaziz, Ph.D.
Position
Use the Status Code column for position changes
using the status code listed below in the Legend for
Status Code
Name
5224135
End Year
Status
Code
(Required)
Member #
1
07/01/2009
Secretary
Legend for Status Code
No Change
D
NC
1.
Membership List and Status
- ONLY add code (AV, AC, DV, D, NC)
- Do not change member information or positions in this section.
- Add notes in adjacent column
- Add additional member names, ASHRAE Numbers, and Status at the bottom of
the list.
- New position added, Provisional Corresponding Members.
Membership List and Status Add additional member names, ASHRAE Numbers, and Status at the bottom of the list.
T-TAC-TC02.01
Member #
Name
Employer
Appointed Year
2051047
Mr Mark C Jackson
Lennox Industries Inc
07/01/2010
06/30/2011
Vice Chair
7964757
Dr John L Stoops
KEMA
07/01/2010
06/30/2013
Secretary
National University of Singapore
Legend for Status Code
07/01/2010
06/30/2014
Research Subcommittee Chair
Add Voting
07/01/2009
06/30/2013
Add Corresponding
07/01/2008
06/30/2012
Delete Voting (Will beTechnical
movedUnivtoOfcorresponding)
Denmark
07/01/2007
06/30/2011
07/01/2009
06/30/2013
2053704
Prof Chandra Sekhar, PhD
105030
Hvac Consulting Services
End Year
Position
AV
Program Subcommittee Chair
AC
MEMBER NON QUORUM
DV
MEMBER NON QUORUM
Mr James J Bushnell
5118611
Dvk Air Vitalizing System
Mrs Diotima A Von Kempski
5053606
Dr Arsen K Melikov, PhD
Delete (Will be deleted from the roster)
22856
University Of California
D
Dr Edward A Arens
No Change
NC
Member
Status
Code (Required)
Provisional Corresponding Member – Added by Staff
T-TAC-TC04.05
Appointed
Year
Member #
Name
Employer
2043033
Mr Brian P Crooks
Cardinal Glass Industries
07/01/2008
06/30/2011 Webmaster
5211706
Mr Christian Kohler
Lawrence Berkeley National Lab
07/01/2008
06/30/2010 Vice Chair
Seattle Dept of Planning & Dlvp
07/01/2009
06/30/2013 Standards Subcommittee Chair
Sunergy Consulting
07/01/2008
06/30/2012 Program Subcommittee Chair
Natural Resources Canada
07/01/2009
06/30/2011 Member
National Research Council Of
Canada
05/06/2009
05/06/2013 Member
National Fenestration Rating Council 05/06/2009
05/06/2013 Member
329919
2050765
2040270
209817
3001369
Mr John F Hogan, AIA, PE
Mr William C Dupont
Mr Anil K Parekh
Dr Hakim H. Elmahdy
Mr Raymond Frank McGowan
End Year
Position
5191568
Dr Michael R Collins, PhD
07/01/2007
06/30/2010 Chair
7986499
Dr Athanassios G Tzempelikos, Associate
Purduemember
University
11/25/2008
11/25/2010 Provisional Corresponding Member
8130036
Dr Thanos Tzempelikos, PhD
Purdue University - Civil Engineering 02/04/2009
02/04/2011 Provisional Corresponding Member
5209324
Mr Gabriela Alvarez-Garcia, PhD, PhD
Cenidet Mechanical Engineering
07/01/2006
Corresponding Member
2008486
Mr Dariush K Arasteh
Lawrence Berkeley Lab
07/01/1986
Corresponding Member
5046364
Mr Jeffery A Baker
Westlab Canada
07/01/2002
Corresponding Member
41998
Mr Christopher J Barry
Pilkington
07/01/1991
Corresponding Member
3001180
Mr James C Benney
National Fenestration Rating Council 07/01/1997
Corresponding Member
7987765
Dr Mahabir S Bhandari
07/01/2005
Corresponding Member
5164858
Mr Paul W Bush
07/01/1999
Corresponding Member
Ppg Industries Inc
Status
Code
(Required)
Membership Notes

Provisional Members act as Corresponding members, but only
serve 2 year terms.




This position was added in order to allow ASHRAE staff to add members
to the committee throughout the society year. During the time, review
the list of Provisional members and decide to add them as corresponding
members or delete them from your current roster. If there are no
changes, after 2 years, they will drop from the roster.
No two people may serve as Voting Members if both individuals
have the same employer. One of the individuals should serve as
a Corresponding Member.
Voting members should have previously been corresponding
members.
Term limits: Voting = 4 years; Voting Non Quorum Members
= 4 years; Corresponding = Unlimited.
2. New Members
- Biographical info
- Must have ASHRAE number or contact info
MENTORING OF NEW MEMBERS ENCOURAGED!!
3. Management Team
- Get needed info from membership list
Position
ASHRAE Number
Name
Continuing from
Current Year? (Y/N)
ASHRAE Number
Name
Continuing from
Current Year? (Y/N)
Chair (must be ASHRAE member, May
serve 2 or 3 years. Please note if
applying for 3rd year)
Vice Chair (must be ASHRAE
member)
MANDATORY
Secretary
Research Subcommittee Chair
Standards Subcommittee Chair
Program Subcommittee Chair
Handbook Subcommittee Chair
Member Non Quorum
Member Non Quorum
Webmaster
Additional Placement
Subcommittee or Position
ALI Coordinator
Additional
Position or Sub
Committee Chair
Additional
Position or Sub
Committee Chair
Additional Notes or Requests directed to ASHRAE Staff or Section Head:
Management Team Notes

Term limits:






Chair = 2 years with a 1 year extension through the approval
of the Section Head;
Vice Chair = 2 years;
The Chair's voting term is not limited by the policy limiting
normal Member and Voting member Non Quorum
reappointments to four (4) consecutive terms.
Chair and Vice Chair MUST BE ASHRAE members!
The Chair should have served at least one one-year
term as Vice Chair or Secretary.
Corresponding Members can serve in all TC
management positions except Chair.
4. Approval Section
Use this area for
submissions and revisions*
Approvals (Type in your name if submitting electronically)
Section Head Approval
Chair Approval
Original
Submission
Date
Revision 1
Date
Delete Votin
Revision 2
Date
Del
Revision 3
Date
ROSTER UPDATE - MTG
Multidisciplinary Task Group Committee Management Team
2012/2013 Committee Appointments T-TAC-MTG.BIM
Name
PROPOSED
Position
ASHRAE ID Number
Continuing
from Current
Year? (Y/N)
Chair (Not required to be
ASHRAE member, but
preferred)
Vice Chair (Not required to
be ASHRAE member, but
preferred)
Additional Placement
Not required to be ASHRAE member, but preferred
Subcommittee or Position ASHRAE ID Number
TC or non-TC
Name
group Affliation
Additional Position or Sub
Committee Chair
Additional Position or Sub
Committee Chair
Additional Position or Sub
Committee Chair
Affiliation or Group being represented – NOT employer
Continuing
from Current
Year? (Y/N)
Legend for Status Code
Add Voting
Add as Alternate
AV
AA
Delete Voting (Will be moved to Alternate)
DV
Roster Update - MTG
Affiliation or Group being
represented – NOT employer
ASHRAE ID
Number
Name
397966
Mr Malcolm D Knight, PE
2012220
Mr Charles S Barnaby
154864
Delete (Will be deleted from the roster)
T-TAC-MTG.BIM
No Change
Appointed
TC or non-TC group Affliation,
Year
if applicable
Position
07/01/2011
06/30/2012
Vice Chair
MEMBER-TC 4.07
07/01/2011
06/30/2012
Member
MEMBER-TC 4.02
07/01/2011
06/30/2012
Member
MEMBER- TC 7.01
07/01/2011
06/30/2012
Member
MEMBER- SGPC20, SPC205P
07/01/2011
06/30/2012
Member
MEMBER- TC 4.01
07/01/2011
06/30/2012
Member
Make changes to
this column ONLY
Mr Charles E Gulledge, III
5206098
Dr Robert J Hitchcock
8087267
Mr James F Pegues
5011825
Mr Steven L Rosen
MEMBER-TC 1.05
07/01/2011
06/30/2012
Member
630787
Mr Ronald E Wood, PE
MEMBER- GSA
07/01/2011
06/30/2012
Member
5141592
Mr Christopher K Wilkins, PE
07/01/2011
06/30/2012
Chair
3030489
Mr Markku Allison
07/01/2011
Alternate
8172321
Mr David R Conover
ALTERNATE - PAST CHAIR
07/01/2011
Alternate
144531
Mr John Crosby
ALTERNATE - #1, TC 1.05
07/01/2011
Alternate
8071997
Dr Hywel Davies, PhD
07/01/2011
Alternate
8074826
Mr Brian C Emtman
07/01/2011
Alternate
NC
Status
Code
(Required)
Dr Drury B Crawley, PhD
2053287
D
1 Year term but
renewable indefinitely
Note: Voting alternate
and priority for TC 1.05
Roster Update Workbook Key
Elements
1.
Membership List and Status


2.
New Members


3.
Biographical info
Must have ASHRAE number or contact info
Management Team

4.
ONLY add code (AV, AC, DV, D, NC)
Add notes in adjacent column
Get needed info from membership list
Approval Section
Questions?
Information Sources
for the
TC Chair and Vice Chair
ASHRAE Website
http://www.ashrae.org/standards-research-technology/technical-committees
TC Home Page Links - Examples




Presentation on “The
Role of TCs, TGs, and
TRGs in ASHRAE”
Past TC Training
Workshop presentations
Info on TC
Subcommittee meetings
via conference call
Other document links
Master Calendar
2010
Point of Contact or
Responsible Person
Activity
July
Aug.
Sept.
2011
Oct.
Nov.
Dec.
Jan.
Feb.
March
April
May
June
TC/TG (Tasks)
1/26 Chair submits
11/30 TC/TG/TRG Chair
workbook to Section 2/28 final approval of roster workbook
receives workbook from
Head
by Section Head
HQ staff
by 9 pm
Planning for 2010-2011 Society Year
TC/TG/TRG Membership
TC/TG/TRG Chair works with
Section Head ([email protected])
Distribute Pre-Meeting Reminders
TC/TG/TRG Vice Chair to entire
TC/TG/TRG
Request Subcommittee Meeting Space
Subcommittee Chairs to
TC/TG/TRG Chair
10/7
3/9
Request for meeting rooms, times, &
equipment for next meeting.
TC/TG/TRG Chair to
J. Marshall (HQ)
([email protected])
10/21
3/23
Distribute Meeting Agenda
TC/TG/TRG Chair to entire
TC/TG/TRG
12/20
5/22
Submit PDC Liaison
Activities Report
TC/TG PDC Liaison to TC/TG
Chair and PDC Chair
12/20
5/22
Re-Affirm need for TAC Intersociety
Liaisons assigned to TC/TG and have
liaison submit status report on Intersociety
Liaison activities
TC/TG Chairs Notify Section
Heads as to need and each InterSociety Liaison submits report to
TAC Liaison Coordinator
Submit TC/TG/TRG
Objectives
TC/TG/TRG Vice Chair to Section
Head
Submit TC/TG/TRG
Activity Sheet
TC/TG/TRG Vice Chair to Section
Head
Annual request for
TC/TG/TRG Continuation
TG/TRG Chair to Section Head
Distribute List of Action Items
TC/TG/TRG Chair to TC/TG/TRG
Distribute Minutes
TC/TG/TRG Chair to entire
TC/TG/TRG
George B. Hightower
Award Nominations
TG/TRG Chair to Section Head
Requests for "Thank You" Letters to
Employers
Use following link:
www.ashrae.org/thankyouletter
12/20
Roster distributed to
TC/TG/TRG Chair
Las Vegas, NV
5/22
5/22
([email protected])
6/24
1/22
6/24
6/24
7/10
2/5
8/25
3/22
9/1
No later than July
3 to HQ
No later than July 15
to HQ
Handbook
2010 Refrigeration
M. Owen, Handbook
2011 HVAC Applications
M. Owen, Handbook Editor
TC/TGs should be submitting final revisions to liaisons or voting on approval in Albuquerque. All chapters must be in by July 31, 2010.
2012 HVAC Sys & Equip
M. Owen, Handbook Editor
TC/TG should be revising chapters for final approval in Jan. or June 2011.
2013 Fundamentals
M. Owen, Handbook Editor
TC/TGs should have completed review of 2009 chapters and selected revisers for 2013 edition. Specific areas for improvement should be identified and revisions begun.
Program
Montreal
([email protected])
Print/CD published June 1, 2010. TCs/TGs should review 2010 chapters and plan for 2014 edition or earlier updates for Handbook ONLINE.
TC/TG/TRG Forms
Activity Form
https://www.ashrae.org/standards-research--technology/technical-committees/tc-forms-and-documents
Minutes Coversheet
https://www.ashrae.org/standards-research--technology/technical-committees/tc-forms-and-documents
When all else fails:
Ask your Section Head
[email protected]
Ask your Liaisons
[email protected]
THANK YOU !
ASHRAE could not exist
without your leadership
of technical activities
throughout the year

similar documents