General Guidelines
Fonts and Text
• Background must be white.
• Title banner and section title
banners can be colored, but
should be limited and
• The overall size in power
point must be 48” width x 36”
height. (Use our template.)
• A three column format is
probably best, with two
smaller, but equal side panels
and one larger central panel.
Use four columns if necessary.
• The best fonts to use for clarity
and professionalism are: Arial,
Calibri, or Verdana
• Fonts for content must be a
minimum of 24 pt. and for
captions a minimum of 18 pt.
• Make sure that all your fonts
are consistent in size and type.
Section titles must all match
each other. General content
must all be the same.
Captions must all be the same.
• All text must be left aligned –
avoid justification.
Sections of the Poster
We generally recommend that you have the following sections for your
Symposium poster (in this order and labeled as such), but recognize that
there may be a difference between this and what is recommended for a
conference you may be attending:
Title Banner
*Each of these sections is discussed on the next slides.
Title Banner
• You must start with the banner templates that are at the end of
these guidelines so that all required logos are correct with respect
to colors, sizes, and resolution.
• Your title should be the same as the one you submitted for your
proposal since we want your posters to match The Chronicle,
being used this year like a program.
• Your title should be as large as possible with even lengths if on
two or three lines and all words should be capitalized except short
prepositions (of, from, to, etc.) and articles (a, an, the).
• Your name and your mentor’s name should come below it, slightly
smaller, followed by John Jay College of Criminal Justice. (This is
modeled in the templates at the end of these guidelines.)
• Your banner can have color in the background as long as it is
professionally done.
• Should include necessary, but limited background information,
project aim, results, and significance.
• This should be a very brief summary of your poster so that your
audience can both orient themselves and decide whether or not
to read further.
• This abstract may match the one you submitted for the Chronicle
with your proposal but we understand that it may be updated for
results obtained during the semester.
• Keep this section brief.
• The introduction section should concisely orient the reader to the
research being conducted. It should provide the minimum amount
of information necessary to provide the lay reader (non-scientist)
with the background he or she needs to understand the poster
• This is not a literature review; it should not get lost in an
expansive description of all of the prior information on which your
study builds, and it should not include all background literature
and citations. It should contain a small number of citations that
are relevant to the key background material.
• You may include figures as part of your introduction, but make
sure that they are properly explained in a caption on referred to in
your text. You must cite figures as well of course and it is highly
recommended that you recreate any figures or images so as to
avoid having to get permission from the journal for their use.
• Figures, if used, must have appropriate titles and captions
underneath them.
– Ex: Figure 1. Blah Blah Mechanism. Caption.
• You are not permitted to use websites as sources even for figures
or pictures – find what you are trying to cite in a reputable
• Try to keep this section as brief as possible unless the your
research is developmental in nature.
• Bullet this section for easy reading.
• If your project is developmental and lends itself to a graphic
organizer to show steps or groups, use one.
• Be sure that you are using past tense.
• Be particularly careful in this section that you are not using first
person pronouns like “I“ or “we.” Use passive voice:
“The cells were cultured in nutrient media.” Not – “We cultured the
cells in nutrient media.”
• Results should be the highlight of your poster and take up the
main central panel.
• If results are in graphical format, be sure that the graphs have x
and y axis titles, that error bars are shown when appropriate, and
that the chosen line colors are distinct.
• Make sure that the images of your results are clear (not
• All results should have a title that directly comes before its
caption. Ex: “Figure 1. Title. Caption”
• Figures should continue numbering from the beginning of poster
to the end so if you had any in your introduction or methods, pick
up where you left off with numbering.
• Tables have an independent numbering system but are generally
raw data that don’t appear on posters anyway.
• It is recommended that you bullet this section and recap the main
• Include any other pertinent information, but keep it brief!
• If you are a newer student, especially first semester, you may not
have a lot of results, in which case you may wish to either
elaborate here on where your project will go next semester or
even have an extra section called “Future Work.”
• Limit your references to only those that were cited by you on this
poster. This should not a be a long list – probably not more than
about 5!
• Use a referencing style that is appropriate for your discipline. It
must have consistency, however. (Do not just copy and paste!)
• Ex: If you use the referencing style of the Journal of Organic
Chemistry, then all your references must be in that style. If the
journal title is italicized in one, it must be italicized in all, etc.
• Generally, you don’t acknowledge your mentor if his/her
name is listed with yours at the top of the poster.
• Do acknowledge all funding sources.
• You must include this statement amongst your references
verbatim (there is one small change from last year):
Support for student stipends, supplies, and/or equipment used in this
research was supplied by the Program for Research Initiatives for Science
Majors (PRISM) at John Jay College. PRISM is funded by the Title V, HSI-STEM
and MSEIP programs within the U.S. Department of Education; the PAESMEM
program through the National Science Foundation; and New York State’s
Graduate Research and Technology Initiative.
Final Reminders!!
• Make sure that you have proofread your entire poster for typos,
spelling errors, grammatical mistakes, etc.
• Your mentor MUST approve your poster before you submit it to
• Review these guidelines before submitting to make sure that you
comply with everything.
• Print out a small copy of your poster so that you can check to see
if all the section titles and columns are properly aligned and so
that you can see if there are any inconsistencies in fonts or
Title of Your Presentation – It Can Extend to Two Lines or Even
Three if Necessary, But Try to Keep Line Lengths Similar
First Name Last Name, John Jay College
Mentor’s First Name Last Name, John Jay College
Title of Your Presentation – Remember That This Title Is
Supposed to Match the One You Submitted with Your
Proposal So That People Can Find Use The Chronicle to Find
Your Poster
First Name Last Name, John Jay College
Mentor’s First Name Last Name, John Jay College
Title of Your Presentation – The Banner
Background Can Be Colored Like This as
Long as It Is Professional
First Name Last Name, John Jay College
Mentor’s First Name Last Name, John Jay College
Methods or Experimental Design
Poster Submission Spring 2013
• Submit by midnight on 4/15/13 to [email protected] The
usual prism email account can’t handle such large files.
• *You MUST MUST MUST put your mentor’s email address in the
CC of the email so that we know he/she has seen it at least.
• Your posters will be reviewed and possibly edited by the PRISM
staff. They may be sent back to you for a final approval of these
edits or so that you yourself can make needed edits. If edits are
needed you must resubmit within 24 hours of getting the email
so be checking your email that entire week!!
• Once posters are finalized, they will be printed for you by PRISM
staff. You will then be emailed with time slots that you can come
in to mount your posters to boards. All posters must be
completed and mounted by Tuesday 4/23.
• Some posters, especially seniors will be asked to participate in the
Symposium poster contest (and may need to be mounted earlier.)
These will be put on display for judging in the PRISM office.

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