Sport Club Leadership Series Number One University of North Georgia Budgeting Budget Request Form Budget Request Presentation Communication: ◦ Important between officers and members because it helps affirm the mutual commitment to achieve club goals ◦ Must communicate clearly with Sport Club Administrator on all budgetary needs/concerns Planning: Budget is ultimately the plan for the operations of the club Many decisions are involved Old plans and goals must be assessed New plans and goals must be implemented Determined what resources are available and what resources will be needed ◦ IT’S BETTER TO ASK FOR PERMISSION RATHER THAN FORGIVENESS ◦ ◦ ◦ ◦ ◦ Control: ◦ Once budget is finalized it is the plan for the operation of the club ◦ Expenses and revenues must be monitored closely to determine whether the club is on target and meeting their goals ◦ Without being monitored, the club cannot realize that it is not on target until it is too late to make adjustments Evaluation: ◦ Did the club meet monetary goals? ◦ Was the budget spent effectively? ◦ Was the budget spent with club’s best interest in mind? A budget that is created at the beginning of each year. This will give your club a chance to reflect, analyze, and determine a very DETAILED list of the club’s financial needs for the upcoming year. This will also help your club with future planning. Sport Clubs that wish to apply for a budget allocation for the current academic year must submit a Budget Request Form no later than September 6, 2013 at midnight. Budget packets turned in after the above deadline will not be accepted and your club will not receive a budget for the current academic year. Your completed budget form should be emailed to either [email protected] or [email protected] The Budget Request Form is required and must be filled out completely. Any additional information may be included provided it pertains to information requested in the packet. The following recognized expenses are those in which money can be used from the allocated budget your club receives via the Recreational Sports Department (SGA): ◦ Team Equipment ◦ Team Entry Fees ◦ Facility Rentals ◦ Governing Bodies/Association/Conference/League Dues ◦ Officials/Judges Dues If your club asks for it, be prepared to spend it! Give us your true request, but BE REALISTIC in your expectations. All clubs who submit a Budget Request are required to make a presentation to the Sport Club Council, members of the Recreational Sports Department, and the Sport Club Administrator. Each club will present their budget at the Budget Presentation Meetings. These meetings will be held on Tuesday, September 10th from 7:00pm-9:00pm and on Thursday, September 12th from 7:00pm9:00pm. Presentations will be held in the Rec Center classroom and will be presented at random. Failure to attend ALL Budget Presentation Meetings will result in your club not receiving allocated funds for the current academic year. Each presentation should last at minimum 6 minutes but must not exceed 12 minutes. You will need to bring in three hard copies of your budget. The budget presentation should discuss 6 areas: ◦ General overview of the club ◦ Past year: highlights, accomplishments, amount allocated ◦ Current year: goals ◦ Fundraising: plans to raise money ◦ Breakdown of requested funds for current year ◦ Total amount requested for current year Club Information Tab ◦ Club Officers: Only President and Treasurer. ◦ Membership: Differentiate between Association and Governing Body. 2012-2013 Itemized Summary: ◦ Facility Rental: See budget form. ◦ Officials/Judges Fee: See budget form. ◦ Coaches Stipends: See budget form.