National Research Opportunities

Report
The Center for IDEA
Early Childhood Data Systems
Collaboration through
Information Sharing:
Building Early Childhood
Integrated Data Systems (ECIDS)
Head Start
National Research Conference
Washington, DC
July 9, 2014
Overall Symposium
Describe the national landscape of federal
investments and resources to develop integrated and
longitudinal state level data systems
Share results from a national study on the status of
state EC data systems
Discuss challenges and opportunities of ECIDS for
researchers
2
Who Is Here Today?
ROLES:
Higher education/researchers,
Federal representatives,
State staff,
TA providers,
Local program staff,
Family members,
Other
3
SECTORS:
Head Start/Early Head Start,
Early intervention/Special education,
State Pre-K and other
Early Childhood Education,
Child care,
Mental health,
Health care,
Other
The Center for IDEA
Early Childhood Data Systems
Early Childhood Data Systems National Research Opportunities
Jennifer Tschantz, DaSy
Missy Cochenour, DaSy/SLDS-EDTAP
Head Start’s 12th National
Research Conference on
Early Childhood
Washington, DC July 2014
What We Will Cover:
Federal Investments in Data Systems
Background to ECIDS
Current State Activities
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Momentum and Support for
Early Learning
Business community and foundations
State investments
Obama Administration's Early Learning Agenda
Focus:
Increase access to high quality early learning
programs and environments
Birth – 3rd grade continuum
State systems building, including data systems!
6
Why Data Systems?
More powerful and
higher quality data
about programs,
personnel, services,
and children and
families
Improved capacity
in states to meet
federal reporting
requirements and
ask and answer
policy and
programmatic
questions
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Policy makers, state
agency staff, local
program staff, and
others use data to
improve programs
Improve the
quality of early
learning
programs and
services
Improve
outcomes for
children and
families
Building Data Systems & Improving the
Use of Data: K-12
State Longitudinal Data Systems (SLDS)
Common Education Data Standards (CEDS)
Privacy Technical Assistance Center (PTAC)
IDEA Investments - building state capacity to collect
and report data
Data Quality Campaign (DQC)
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Building Data Systems & Improving the
Use of Data: Early Childhood
State Longitudinal Data Systems (SLDS): EC & P20W
Data Systems
Race to the Top – Early Learning Challenge (RTT-ELC)
IDEA Investments – DaSy Center
Head Start Investments (Center on Program
Management)
OPRE/Child Care Investments – Project Inquire
Early Childhood Data Collaborative (ECDC)
9
The Center for IDEA Early Childhood
Data Systems (DaSy)
A 5-year Center funded by ED’s Office of Special
Education Programs (OSEP) to assist states with
improving IDEA Part C early intervention and Part B
preschool data by:
– Building better data systems
– Coordinating data systems across early childhood
programs
– Connecting to longitudinal data systems
– Building the capacity of states to use data
Reference the DaSy Handout for more information.
10
The Vision
Other EC
Program
Data
Other EC
Program
Data
Other EC
Program
Data
Other EC
Program
Data
11
Quality
EI/ECSE
Data
EC Integrated
Data System
K-12 (-20W)
Longitudinal
Data
System
Center’s Goals
Provide national leadership and coordination around
IDEA EC data systems
Generate new knowledge and useful products for IDEA
Part C and Part B preschool state agencies regarding
building integrated EC data systems with linkages to
statewide longitudinal data systems
Design and implement a continuum of technical
assistance strategies to improve state capacity to collect,
analyze, report, and use high quality IDEA EC data
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DaSy Activities
Knowledge Development
– Collect information about state IDEA EC data systems
– Develop a framework for state IDEA EC data systems
TA and Dissemination
– Provide a continuum of TA and dissemination activities
– Provide intensive TA to 10 states
Leadership and Coordination
– Communicate and collaborate with relevant projects
– Support communities of practice
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DaSy Framework will . . .
Describe key aspects of effective state IDEA EC data
systems
Include a state self-assessment
Identify strategies for coordination across systems,
connecting data about children across programs and
over time
DaSy Framework States: AK, AR, CT, GA, ID, MA, PA
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Funding Early Childhood Data
RTT-ELC States ECIDS – Round 1
RTT-ELC States ECIDS – Round 2
RTT-ELC States ECIDS – Round 3
States Using SLDS for ECIDS –
EC Specific (U.S. Virgin Islands)
States Using SLDS Grant to Include EC
in P-20
States Using Internal Resources for
ECIDS
ECCS Grant Toward ECIDS (Utah)
States Not Working Toward an ECIDS
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ED- Funding Early Learning Data Systems
- SLDS
SLDS (ARRA, FY12)
– Many states began incorporating “P” into SLDS early on
– According to SLDS program data, 21 states include a focus
on building an ECIDS connected to K12/P20 systems via
SLDS
– In FY12 one state/territory was funded specifically to focus
on building an ECIDS- Virgin Islands
16
ED- Funding Early Learning Data Systems
– RTT-ELC
RTT-ELC - States could choose to build or enhance a
coordinated EC data system (Selection Criteria E2)
16/20 RTT ELC (rounds 1 -3) grantees have data
systems included in their scopes of work
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Early Childhood Integrated Data System
(ECIDS)
An Early Childhood Integrated Data System (ECIDS):
• collects, integrates, maintains, stores, and reports information
from early childhood programs
• across multiple agencies within a state that serve children
and families from birth to age eight.
• individual child, the child’s family, the classroom, the
program/providers, and other services that provide
comprehensive care and education for young children.
(What is an ECIDS, NCES 2014)
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Early Childhood Integrated Data System
(ECIDS)- Visual Example
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Examples of states working to include
Head Start
DE
IL
MO
NC
UT
WI
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Current State Context
Where are states trying to go?
– They are all in very different places:
• Pre- Planning (thinking): Which state are thinking of expanding
SLDS to include early childhood? Which states are planning to
coordinating and ECIDS?
• Planning (actually developing plans)
• Implementers (implement the work plans and begin to build)
• Leaders (provide lessons learned from the work and the build)
– Phased development (a certain number of programs
included in each phase)
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Current State Context - Planning
Assessing needs within the state
Assessing current capacity
Creating the statement of purpose in a way that is clear to all
stakeholders
Creating work plans
Identifying and engaging all relevant stakeholders (including all
programs like Head Start)
Identifying the critical questions they hope to answer
Where are they going?
Implementing the plan and going back to planning as additional
detail is needed
22
Current State Context - Data
Governance
Establish early childhood data governance bodies
Creating policies that outline the decisions and the
work of the data governance bodies
Where are they going?
Implementing the data governance policies to make
decisions in the state around early childhood data.
23
Current State Context - Data Use &
Quality
Starting early! Planning for the data to be used and
useful
Using the ideas for use to create systems that are
tailored to meet the needs of users
Where are states going?
Using data to make decisions
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Current State Context - Privacy
Considerations
Establishing MOUs and having PTAC review
Reviewing their intended uses to identify privacy
concerns and address them early
Where are they going?
Ensuring all data is secure and managed through
governance in the appropriate ways.
25
So what do these ECIDS plan to look
like?
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So how do these ECIDS plan to link to
other sectors?
27
Lessons Learned
Governance matters!
– Data contributors need to be included early (may make it slow at
the beginning but benefit long term)
Understand the unique needs of early childhood
Leverage lessons from other sectors
Data use improves data quality; data use depends on
access
The devil is in the detail (e.g. UID we all may agree until
we have to get the process outlined to make it real)
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Resources – EC data & data systems
RTT ELC: http://www2.ed.gov/programs/racetothetopearlylearningchallenge/index.html
SLDS: http://nces.ed.gov/programs/slds/resources.asp
DaSY: http://dasycenter.org/
ECDC: http://www.ecedata.org/
CEDS: https://ceds.ed.gov/Default.aspx
PTAC: http://ptac.ed.gov/
Project INQUIRE:
http://www.researchconnections.org/content/childcare/federal/inquire.html
Head Start National Center on Project Management and Fiscal Operations:
http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/center
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