Writing FITREPS

Report
Writing FITREPS
For Navy Midshipmen
MIDN North
Summary
 What a FITREP is.
 Who writes a FITREP.
 How to write a FITREP.
What are FITREPS to you?
 Performance evaluation.
 Class rankings.
 Aptitude score.
 Billet recommendations.
Who writes on a FITREP?
 Person being evaluated
 Company chain of command
 For a company performance evaluation
 Block 22
 Battalion staff
 For a a billet level evaluation
 Only department heads, PTO, and higher write this section
 Block 23
 Class advisor
Example
 MIDN Smith – Echo Company – Academic Officer
 Company Level: Squad Leader –> Platoon Commander –
> Company CO/XO
 Billet Level: Admin Officer
 Class Advisor
 MIDN Joe – Charlie Company – Squad Leader
 Company Level: Platoon Commander –> Company
CO/XO
 Billet Level: N/A
 Class Advisor
Your part
Page 1
Page 2
USE ALL CAPS.
Performance Traits page 1
Performance Traits page 2
Performance Traits
 Company level evaluators use the first box.
 Billet evaluators use the second box.
 Class advisors use the third box. Leave that empty.
 Each higher level evaluator can change the performance trait grades.
 Consider that the lowest level evaluator has the most contact with the
person being evaluated.
 Performance trait grades should be reflected by the comments.
 The ONLY person who can mark a 1 or a 2 is the Company
Commander, and ONLY if the person being evaluated was at an
Honor Board. Reason should be mentioned in the comments.
Qualitative Grading
But first…
 His men would follow him anywhere, but only out of
curiosity.
 She has delusions of adequacy.
 He has the wisdom of youth and the energy of old age.
 This man is depriving a village somewhere of an idiot.
 The only ship I would recommend her for is citizenship.
Company COC Evaluation
 More like the fleet.
 Person 1 level up from you writes the initial comment section
in block 22.
 Includes a ranking against all others in the group.
 Put *** Before and after the rankings. The rankings do not count
against the line count.
 Example: ***Ranked 1 of 5 Midshipmen in Charlie Company
Platoon 2 Squad 2***
 Across class lines
 Pass up to the next person in the company COC.
 They can edit the rankings and the comments to fit their views.
Company COC Evaluation
 Continues to be passed up until it reaches the
Company CO and XO.
 They will add a ranking along class lines and edit the
comment section.
 Example: ***Ranked 1 of 5 1/C Midshipmen in Charlie
Company***
 Remember that the lowest level evaluator has the most
contact with the person being evaluated. If there is a
difference in opinion, the evaluators should talk and
determine why there is a difference in opinion.
Billet Evaluation
 Put “N/A” in block 23 if no non-company COC billet.
 Written by a department head, the PTO, or the BNXO.
 Writer should also include a ranking in the same format as the
first company evaluator.
 Pass the FITREP up to the next highest position for review.
 Person being evaluated passes up name of billet level
evaluator with FITREP.
 Billet evaluator should have comment section written when
they receive the FITREP from the Company CO.
Comment Section
 Do not use all caps, except for the specific traits.
 Use Times New Roman 8 pt. font.
 Used to justify the number grades in blocks 14 – 19, good or
bad.
 No longer than 12 lines. (Rankings do not count)
 Be realistic and succinct.
 Nobody is getting the Medal of Honor, so don’t write like they
are.
 Doing their duty (like standing OOD well) is not going above
and beyond the call of duty. It’s the bare minimum.
Comment Section
 Opening statement
 1 or 2 sentences that show where the person is in the
breakout.
 Example: “MIDN Smith led a group of 6 midshipmen. His
determination to achieve the mission and the consistency of
his work make him an excellent addition to Alpha Company.”
 Rank the person being evaluated against other
midshipmen in the squad/department using the same
format.
 This is where Company CO/XO will put class ranking
within the company as well.
Comment Section
 Body
 List 2-3 specific attributes and support them with specific
examples.
 Examples: Superior Manager, Model of Physical Fitness…
 Capitalize them.
 Use a thesaurus.
 Examples and attributes should support the Performance Traits
grades.
 Example: “INITIATIVE – MIDN Smith lead an inspection of his
squad to ensure they were ready for the Joint Service Pass and
Review. He found 13 discrepancies and was instrumental in
correcting the problems.”
Comment Section
 Final Summary
 1 or 2 sentences about your overall assessment.
 Summarizes the previous specifics
 Example: “MIDN Smith wasted no time adjusting to his
squad leader billet and worked tirelessly to improve his
squad. He will be an indispensable asset in any billet.”
 Make good use of white space. It should not look like
an essay. Space things out.
 Comment section should match recommendations and
trait grades.
Billet Recommendation
 Recommendations work the same as the comment section.
 1st company evaluation writer includes their recommendations.
 Each higher level changes the recommendations if they do not
agree.
 Billet evaluation writers can add their own if they have different
recommendations, but should not edit the company
recommendations.
 Separate company and billet recommendations with “/”. Billet
evaluators should not alter company recommendations.
 Example: Platoon Commander, ORM Officer/Assistant
Administrative Officer.
 Recommendation should match comments and performance trait
grades.
Example
FITREP Assessments
 Why?
 To give feedback to improve FITREP quality.
 Who?
 Everyone.
 Each higher level should be checking over what the
previous level wrote.
 If something is wrong, don’t just correct it. Let the
previous writer know.
What will be assessed
 Correct format.
 Succinct sentences.
 Numerical rankings.
 Specific examples.
 Comment section length.
 Billet recommendation matches comments.
FITREP Schedule
 To 1st company evaluator: by 08 NOV at 2359
 File name: FITREP_LASTNAME.FIRSTINITIAL_F13c
 Ex: FITREP_NORTH.J_F13c.docx
 Include Brag Sheet and name of billet evaluator.
 To billet evaluator: by 18 NOV at 2359
 File name: FITREP_LASTNAME.FIRSTINITIAL_F13b
 Ex: FITREP_NORTH.J_F13b.docx
 Forward Brag Sheet to billet evaluator with FITREP.
 To Admin Officer (MIDN North): by 21 NOV at 2359
 File name: FITREP_LASTNAME.FIRSTINITIAL_F13a
 Ex: FITREP_NORTH.J_F13a.docx
Questions?

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