DMS Link - 4 Office Technical Support

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SHAREPOINT CONNECTOR
What’s new in 2.0.1
SharePoint 2010 Market
SharePoint is widely
adopted by all types
of companies.
Kyocera offers a
Simple but feature
rich SharePoint
connector
Kyocera SharePoint Connector

The SharePoint Connector allows users to walk up to a Kyocera
MFP and access documents on the SharePoint Server using the
MFP Touch Screen Interface. With the SharePoint connector, users
can browse through the SharePoint document libraries and sites.
The connector enables scanning to a SharePoint document library
and printing from a SharePoint Document Library – all from the
Touch Screen Interface of the MFP.
SharePoint Version 2.0 Advantage

Advanced SharePoint Connector
Browse and search document from MFP device panel
 SharePoint password and user log in on the MFP panel
 Scan to SharePoint
 Print document form MFP panel
 OCR to create searchable PDF
 SharePoint 2010 support


Competitors
Only support scan to SharePoint. Not all vendors support
SharePoint 2010. (Sharp, Konica Minolta)
 Depends on 3rd party applications ( such as Ricoh
GlobalScan)

V2.0 New Feature: OCR

OCR Scanning
 Ability
to scan a document and perform OCR on it.
 Perform a full text search on the document after OCR.

OCR Configuration
 Select
File Format from the Scan Defaults.
 Option to handle a failed OCR.

Must install the OCR Add-on prior to scanning
V2.0 New Feature: Installation

Remote Installation
 Install

the connector on a PC without SharePoint Server.
Support for SharePoint 2010
 SharePoint
•
•
•
connector has support for the following.
Microsoft SharePoint foundation 2010
SharePoint Server 2010 Standard Edition
SharePoint Server 2010 Enterprise Edition
Support Information

Supported Versions of SharePoint Server



· SharePoint version 3.0 and later
· SharePoint 2010
Supported Kyocera MFP models:
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· TASKalfa 552ci
· TASKalfa 500ci
· TASKalfa 400ci
· TASKalfa 300ci
· TASKalfa 250ci
· TASKalfa 520i
· TASKalfa 420i
· TASKalfa 300i
· TASKalfa 620
·TASKalfa 820
DMS LINK
What’s new in 2.0
Scan to SMB / DMS Link /
KYOcapture Express
Middleware software
installation
Configuration and
maintenance
Scan to network folder
OCR – searchable PDF
OCR – Word / Excel
Barcode recognition
Look-up and
Validation Scripting
Folder browsing
Image Processing
3rd Party Connectors
Scan to SMB
Not required
DMS Link
Required
KYOcapture Express
Required
On each MFP
Centrally managed
Centrally managed





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 (in ver 2.0)

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
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
Simple to setup and
use, basic out-of-box
scan to folder
functionality.
 (in ver 2.0)

Requires setup and
configuration
Rich set of most
commonly needed
features.


Built-in
Provides several
advanced features and
connectors to several
3rd party applications
Barcode Recognition


Detection of 18 barcode types in any orientation
Industrial 2 of 5
Inverted 2 of 5
Interleaved 2 of 5
Iata 2 of 5
Matrix 2 of 5
DataLogic 2 of 5
Codeabar
ADD 2
ADD 5
Code 128
Code 93
Code 39
EAN 8
EAN 13
EAN 128
UPC Version A
UPC Version E
Bcd Matrix
Automatic Job Separation
 Option
to keep or discard barcode sheet.
 Split before or after barcode.

Use of barcode values in any part of workflow
 Drag-and-drop
barcode like any metadata item.
Barcode Recognition

Simple to configure
 Automatically
scan barcodes from sample image
 Manually create barcode definitions
Barcode Recognition
Folder Browsing

Built-in folder browsing support
 End-user

can ‘drill-down’ subfolders from MFP panel.
Impersonate logged in user
 Only
folders that are accessible to the user are visible
on the MFP panel.

Easy configuration
 Add
Index Data Field of type ‘Folder’.
 Click configure and select root folder.
 Drag and drop field just like any other metadata field.
Folder Browsing
Improved Scripting


Partition index fields for look-up and validation.
Ability to use functions in lookup script anywhere in
the workflow.
 Example:
Normalizing text input
Improved Scripting
Continuous Scan

Ability to scan off glass & ADF several times for a
single job.
Device Groups


MFPs can be added to a ‘group’ by IP
address.
Each group can have private workflows.


Copy .WKF file to group’s sub-folder.
When MFP connects, user can see both
private and public workflows.
Other Info

PDF/A
 DMS

Link OCR PDF is a PDF/A style document.
Other Improvements
 Variable
data can be used in ‘Run-As’ tab.
 Password field: added masking to text field.

Limitations
 Continuous
scan
 Available
only for TIFF, PDF-OCR.
 Not available for PDF or Encrypted-PDF.
 Barcode:
zones are not supported.

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