RESEARCH ASSISTANTS & SUPERVISORS How To: ACA Work Log Changes…………. • Graduate Assistantships Policy Alignment • Fair Labor Standards Act • Letter of Offer…Your Contract! • Board of Regents Policies • Affordable Car Act Affordable HealthCare Act (ACA) • Effective Dates • Initial measurement period May 22, 2014 – May 21, 2015 • Insurance to be effective July 1, 2015 if eligible • Types of Employees Impacted • All not currently on benefits • • • • • Temporary part-time (Faculty, NFE, and CSA) Hourly Graduate Assistants Students Returning employees (i.e. retirees returning to work on a limited basis) • Excludes Work-study students • Average in excess of 29 hours per week/130 per month • FY15 cost of healthcare is $8,622/year/person • NOTE: If offered coverage & waived, employer premium must be paid Regental Contracts • Most contracts are for 49% effort • ~20 hr / wk • 100% effort = 40 hr / wk • SDSU policy requires that student employees are held to 49% effort • Student needs time to attend class, complete course assignments, complete thesis/dissertation • BOR requires regental institutions to document hours to ensure contracts are honored and ACA compliance. • GTA hrs are calculated by equation. • GAA are hourly workers. • GRA must log hours using BOR Worklog website. How to determine GRA ‘hours’ • Hours must be submitted by GRA then approved by your supervisor. How to determine GRA ‘hours’ • See handout • Educational hours generally NOT recorded for ACA • ‘non-compensable’ • Includes self-directed research, which is research by a GRA undertaken for completion of a degree overseen by chair and/or committee • Compensable hours generally are recorded for ACA • Includes directed-research, which is research undertaken by an employee which is assigned and controlled by a supervisor. • Specific tasks which are generally recorded for ACA: • Menial • Travel • Mandatory meetings ACA Work Log is for GRA Only! …..not GTAs… • https://acahourslog.sdbor.edu • These hours will not determine pay. • Must be aligned with payroll dates. • Contact departmental payroll representative • Submission of Hours; • GRA by 5:00 pm on 21st • Supervisor by 10:00 am on 22nd • Supervisor is person indicated on PAR Test site: • https://acahourslog.test.sdbor.edu/LoginDefault.aspx • GRA Username: nrogan • GRA Password: password!?!? • Supervisor Username: tanitzschke • Password: password1?1? Contacts • Questions • Graduate School, Nicole Lounsbery -4181 • HR, Lou Loban or Mary Larson -4128 • Bud & Fin, Annalisa Reed -4489 • K Doerner available to assist department heads with interpretation.