Finance Presentation Workshop

Report
Associated Students, Inc.
(ASI) Finance Committee
“It’s your Student Government”
Presented By
Navdeep Kaur
Vice President of Finance
STUDENT ORGANIZATIONS
FUNDING GUIDELINES
Before Approval
1.
All student organizations must be registered with
the Office of Student Involvement and
Leadership, and have attended a Finance
Workshop.
2.
Funding will be allocated to student
organizations for individual events that will most
directly benefit current CSUB students.
3.
Greek organizations, however, may restrict
membership, participation, or entrance based on
gender.
4.
ASI funds are allocated on a “first come, first
serve basis” and as long as funds are available.
No more than $3,000 a year (exceptions may
apply).
Before Approval…
5.
Fundraisers: No more than $200 shall be
allocated to any organization’s fundraiser.
Finance Committee will pay half of the
organization’s expenses.
6.
Events must be held on campus, open to all
CSUB students, and free-of-charge.
7.
If request is less than $1,000, submit
Application for Funding (FA) 4 weeks in
advance. If request is more than $1,000,
submit FA 5 weeks before event.
8.
Late applications may not be approved by
the Finance Committee.
9.
Applications must be submitted to the VP of
Finance by Fridays at 5:00pm.
Before Approval
10.
A member of the organization must attend
the Finance Committee meeting. If request is
more than $1,000, the member is also required
to attend the Board of Director’s meeting.
11.
Funding Categories:
Performance/Honorarium
Rental Charges
University Services
Promotion & Publicity
Food/Catering
Notes: ASI does not provide funding for
Supplies/Services
clothing/attire/or material such as tshirts and banners. Celebrations,
ceremonies, and receptions will not be
funded unless the event is educational
or cultural. Graduation
ceremonies/receptions will not be
funded.
After Approval
Reimbursement Process
1.
Monday after the Finance Committee’s decision,
the VP of Finance will email the
organization/officer a letter via email with the
amount approved.
2.
The ASI office will prepare a funds transfer to
the student organization’s club account. Please
allow up to five (5) days from notification of
funding approval for funds to post to account to
allow for accounting processing.
3.
The student organization will be responsible for
the payment of any expenses. Forms can be
found at www.csub.edu/bas under forms.
Application for Funding (AF)
www.csub.edu/asi
Expense Form
4. Expense and Assessment
Forms, and copy of
receipt(s) must be
submitted to the VP of
Finance, no latter than two
weeks after the event.
Assessment Form
After Approval
5.
The Office of Student Involvement & Leadership will
sign off on all student organization’s expenditure forms
for the event approved, only.
6.
Student organizations will only be reimbursed for actual
expenses regardless of allocation, not exceeding the
amount approved.
8.
For any unused funds approved by Finance Committee,
a Billing Request Form will be submitted to the Office
of Student Involvement and Leadership for the approval
of the return of funds.
9.
Student organizations can divide the amounts
differently within the categories, without exceeding
the amount approved.
10.
Student organizations that are dissatisfied with the total
amount approved can submitted a written appeal.
11.
Publicity: Organizations must have the ASI CoSponsored banner at their event. An electronic flyer of
the event must be sent to the VP of Finance.
Changes for 2012-2013
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Student Organizations funding requests must provide a financial
investment of at least 10% of total event cost.
Applications for under $1,000 must be turned in four (4) weeks
prior to the event. Applications for over $1,000 must be turned in
five (5) weeks prior to the event.
A detailed explanation of all costs for each category of the
program MUST be attached to the funding application in order for
the application to be considered. ATTACH
ESTIMATES/INVOICES/BACKUP FOR EACH PROJECTED
EXPENSE.
Expense Form and Assessment Form MUST be turned in no later
than 2 weeks after the event. Turning in all forms will determine
possibility for future funding by ASI.
Organizations must show proof of fundraising for bigger events.
(Some fundraising should be done)
ASI does not fund travel, prizes, personal gifts, awards, clothing,
and basic operational costs. Celebrations, ceremonies and
receptions will not be funded unless it is educational.
Contact Info.
Navi Kaur
Vice President of Finance
(661) 654-3488
(661) 654-2414 FAX
[email protected]
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ASI Office
Dana Hicks
Office Manager
(661) 654-2418

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