Attendance-and-Truan.. - Las Cruces Public Schools

Report
Attendance and Truancy
Packet Procedures
Las Cruces Public Schools
Attendance and Student Services
Unexcused Absence Actions
• 3rd Unexcused Absence
• 5th Unexcused Absence
• Attendance Alert Letter
• Parent Notification Letter
• 7th Unexcused Absence
• Student Attendance
Intervention Plan (SAIP) (Form
JHB-E1) Conference
• Parent Notification Letter
(Form JHB-E2)
(JHB-E2)
• SAIP Follow UP (Form JHB-E3)
• 10th Unexcused Absence
• 10 Day Letter (JHB-E4)
• SAIP Follow UP (Form JHB-E3)
All of these forms are available on: http://www.lcps.k12.nm.us/Forms/index.shtml
3rd Unexcused Absence
•
Parent Alert Letter
– May be generated from Synergy
– Will alert the parent to their 3rd
unexcused absence
– ELEMENTRY – Letter can be sent home
with child, but telephone call to parents
must be placed prior to sending the
letter. Please include a note stating that
a phone call was placed to parents
informing them of the sent letter.
•
Maintain a hard copy to upload to
Synergy Documents.
– MIDDLE/HIGH - U.S. Mail may be
utilized
•
•
BEST PRACTICE – Call and follow up with
a phone call , both to let the family
know the letter is coming but also to
check and see if the letter has gotten
there.
Upload a copy of Alert Letter to Synergy
under the documents section of the
child’s profile.
5th Unexcused Absence
• Parent Notification of
Conference Letter
– JHB – E2
• Upload a copy to Synergy on
the documents section
5th Unexcused Absence
• Student Attendance
Intervention Plan (SAIP)
– JHB-E1
– School can fill out either the
initial or follow-up form JHBE3
• Parent , child and school
representative must sign
the hard copy of the SAIP
• Upload hardcopy onto
Synergy in the documents
section
7th Unexcused Absence
• Parent Notification of
Conference Letter
– JHB – E2
• SAIP Follow-UP form
– JHB-E3
• Parent, child and school
representative must sign
SAIP follow-up form.
• Upload both forms to
Synergy under the
documents section.
10th Unexcused Absence
• SAIP Follow-Up form
– JHB-E3
• 10 Day Letter
– JHB-E4
• Parent, child and school
representative must
sign both forms
• Upload both forms to
Synergy in the
documents section
Once Ten Day Notification is
Completed
• Ensure all SAIP and SAIP
Follow-Ups are uploaded to
Synergy
• Ensure School Principal
completes and signs
Truancy Cover Form once all
the forms are completed
and uploaded to Synergy in
the documents section.
• School Principal will then
upload the Truancy Cover
Form to Synergy in the
documents section of the
student’s file.
Next Unexcused Absence
• Once the student has an additional unexcused
absence the school must immediately notify
the Attendance and Student Services Staff.
• Attendance and Student Services will
complete the Class III referrals, assemble the
packets and turn over to Juvenile Probation
Parole Office/District Attorney’s Office.
Attendance and Student Services
505 S. Main Ste. 249
Las Cruces, NM 88001
Eric Lopez
Ealopez
202-6692
Joseph Mestres
jmestres
202-7373
Richard Chavez
rchavez1
635-2243
LCPS Attendance and Student Services

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